Why does a basic setup for project portfolio management is not enough?

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An advanced project portfolio management approach can help Project Management Office (PMO) leaders shift from an operational mindset to a more strategic, high-value perspective. But how, and more importantly, why?

It's a normal progression; an organization grows, and its project does it as well, not just in numbers, but in complexity, scope, and the variety of stakeholders involved. What used to be a manageable set of Jira projects (now Spaces!) becomes a very dynamic portfolio with constant updates, evolving priorities, and increasing demands for visibility.
Suddenly, those PMO leaders who once had a few initiatives are now facing a heavy load of operational tasks related to keeping project data aligned and up to date.

The best way to handle this evolution is by managing project data in a more structured and scalable way: aligning it, standardizing it, and ensuring it remains accurate and easy to update across the entire portfolio.

Removing this friction is essential. Progress shouldn’t be slowed down by repetitive work like updating project fields one by one after status meetings. Also, adding a layer of expert guidance to the process, PMOs can move even faster and with greater confidence.

Having a more advanced project portfolio management strategy in place benefits PMO leaders to operate in that crucial space where strategy meets execution. They gain the ability to make decisions faster, maintain cleaner governance models, and support organizational changes effectively. This also enables them to align project data for quarterly or annual cycles, fiscal years, planning waves, or strategic themes, all in a single step.

How do you get there, then? If you're already using Jira and have experienced the advantages of Projectrak for Jira project portfolio management, the next step is joining the growing group of teams who are already moving to an advanced approach.

Performing bulk changes at the project level and having a dedicated customer success manager accelerates your evolution dramatically, making your PMO more effective and your organization more resilient.

If you want to learn more about these advanced project portfolio activities, keep reading over here.