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How can I share labels across boards?

I would like to share labels across some boards and be able to search and filter across boards by those labels (tags). Is this possible? And if so, how?

3 answers

0 votes

I was struggling with this as well.  I'm surprised that there isn't at least an import/export feature or a Butler feature.  But I did find a great workaround on a post from 2018 (and they still haven't done anything with it).

Create a Card on the board with the "Labels" created the way you want.  Assign all Labels to the Card.  Then simply Copy or Move the Card between the Boards that you would like to have the same Labels.  Presto Chango........the Labels are there!

Unfortunately, you will need to repeat the process if you ever change or edit the labels, but at least it's something.

Hi @atlasstrom and welcome! As Hannah mentioned, as long as the label name is the same across multiple boards, your label search will pull cards from all boards it can be found on. You also mentioned filtering which is why I wanted to introduce the Quick Lists from our power-up Blue Cat Reports. It has powerful filtering options as you can see in the screenshot I took:


0 votes
Hannah Morgan Community Leader Jun 06, 2022

Hi @atlasstrom ! Welcome to the community :) are you able to clarify a bit more around "sharing labels"? Labels exist at the board level, but you can create the same label across many boards. For example, you could have a label titled "Apple" on board A and board B - when searching across all boards, you can use the label search operator "label:Apple" and this would pull both cards with the "Apple" label on boards A and B.

Understood, but I’m looking to create a list of shared labels. What you’re describing -  the labels aren’t shared, so you need to make separate lists/ new labels per board. The search will go across all boards but Im looking for one set of labels applied to different boards. 

Here if you create the label Apple on one board, on the other board when you type A, Apple would appear as a suggestion because it was already added. If you edited the Apple label on the first board, it would be reflected on the second. What you’re describing you need to type and add Apple again creating a separate list, and if you edited it, it would not reflect on the second board  meaning the labels are not shared. Do you know if it is possible to create a shared list of labels, aka tags across boards?

Hannah Morgan Community Leader Jun 08, 2022

@atlasstrom as mentioned above, labels in Trello exist at the board level. Most things are applied at that same level - lists, custom fields, power ups, etc. It's not like Jira where those things exist at the "instance" level. There's no way around it seeing as it's just the way Trello has been designed. 

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