Approval functionality without expensive plugins

[Wolfgang Göbl]

Hi,

I want to implement a simple approval functionality.

Everbody can register as a confluence user and make suggestions for new content or edit pages.

Pages are not visible to other users until they are approved by admin.

Admin uses a list of pages to be approved. Once he does so, page is visible to all users.

 I need a simple, free solution for this - Comala.... are too expensive for our association.

Thanks

Wolfgang

[Jonathan Smith]

Free suggestion:

Have a separate space for draft content.

• Admins and approvers would have access to this space.
• Track your approvals in a table in this space. Include an approval and comments column for manual collaboration.
• Once an item is approved, use the move page functionality to place it into its final destination.

Keeping this content in a separate space will save you the hassle of restricting all the draft pages.

[Wolfgang Göbl]

Jonathan, thank you for your reply.

Another question: how can I enable that users browse through the approved content and when they edit a page this is done in the draft content?

Draft content shall be visible for the user how made the changes.

[Jonathan Smith]

@Wolfgang Göbl If you need users to review and edit the pages, you can do one of the following:

• Utilize the status column in your table to identify content that needs reviewed
• Add review labels on pages, then expose a labels list on your parent page
• Create an open task on each page, then add the task report macro on your parent page.
• Approval status could be in your page title: Draft - page title

Note: The users would be viewing published pages in your 'draft' space. They won't be able to view 'true drafts'. 

[Jonathan Smith]

All of your content in this space would be visible to your admins and approvers. You would have the ability to restrict view access to these pages one-by-one if you want to go that route.