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Help me find an estimation tool (planning poker, agile poker) that my IT admins will approve

I work for a large (2,000+ people), budget-conscious organization where IT are the admins for our Jira instance.

My teams have been struggling with estimation tools, especially remotely. We've tried everything from pointing on fingers to cards to post-it notes to third party tools with little to no success.

The team wants to use a Jira-integrated tool for simplicity and reliability. I brought this up to IT and received this response:

In considering addons for Jira, we have to look at several things:
a) Must be supported by Atlassian
b) Must have a server version as well as a cloud version for eventual upgrade.
Based on a) and b), these is only ONE addon available:
https://marketplace.atlassian.com/apps/1218884/scrum-poker-for-jira?hosting=server&tab=overview
and the cost to purchase is $6,500 with annual recurring maintenance fee of $3,250 after the 1st year.

Preferably, are there any Jira addons that are Atlassian-supported with server and Cloud versions at a more reasonable cost?

Alternatively, have you had success with any third-party tools? We'd been using PlanIt Poker and we keep getting duplicate people in the session, estimates don't always show up for the moderator after everyone's voted, and the team is generally frustrated by it (though the upside is, it's free).

Thank you!

6 answers

Hi @Season Hughes and @Adam Hill!


I would like to suggest you try Agile Poker for Jira from Spartez Software, where I work as a Product Manager. 

Agile Poker supports Cloud, Server, and Data Center hostings. Moreover, we support automatic migration experience from Server/DC to Cloud embedded in Jira migration flow, so that when you decide to switch to Cloud, it would be effortless. 

Although we are a stand-alone company and our products are not fully supported by Atlassian, Spartez Software is a Platinum marketplace partner of Atlassian, we participate in Marketplace Security Bug Bounty Program by Atlassian to make sure our apps have top-level security. 


Let me know if you have any questions. 

1 vote
Anton _Tech-5_
Marketplace Partner
Marketplace Partners provide apps and integrations available on the Atlassian Marketplace that extend the power of Atlassian products.
Jul 26, 2021

When you switch to Cloud, check out free Magic Estimations app. Jira add-ons are much more convenient comparing to online tools. 

Hi there @Season Hughes cc @Adam Hill 

You mentioned you are working for a company that is "budget-conscious" and you are currently using a free solution during sprint planning / refinement.  

Your company might actually save money by spending a bit on the right tool - given the tool you select manages to save time during planning.  

You are working for a large company of 2000+ employees.  Lets say 10%, 200 people take part in planning / refinement sessions on average each time. Let’s say Planning / Refinement meetings take on average 60 minutes every week. Let’s say a better solution would save 1 minute during these meetings - compared to your current solution.

Given these assumptions how much would your company save during one year?

200 planning users/week   * 1 minute saving/meeting * 4 estimation meetings/month = 800 minutes saved / month

  • Which is:  800 minutes / 60minutes per hour = 13,3 hours saved /month
  • Which is: 13.3 hours/month * 12 months/year = 160 hours saved / year

 Let's calculate how much money this would save yearly:

This means money saved each year

  • Excluding taxes and benefits: 160 hours saved/year * $70 = $11.200 saved/ year
  • Including taxes and benefits = $14.000 - $15.680 saved / every year


So given this, $6500 annual reccurring fee, on the right solution has the potential to pay back multible times every year!



The right solution is a key factor though.

I am one of the people behind Smart Guess for Planning Poker. Unlike other solutions Smart Guess allows teams to run their planning  / refinement meetings directly from within the Jira Backlog - saving time every meeting - as team members don't need to open/find/create or manage "estimate games" during planning. Here is how works: 

SmartGuess-works within JIiraBacklog.gif  

Cheers

Björn Brynjar



We've ended up using https://www.scrumpoker-online.org/ and have been happy so far. Thank you for the suggestions!

0 votes
Yuri Lapin _Release Management_
Rising Star
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Rising Stars are recognized for providing high-quality answers to other users. Rising Stars receive a certificate of achievement and are on the path to becoming Community Leaders.
Feb 21, 2021 • edited Apr 30, 2023

Hi @Season Hughes

Trust you are well.

If it's still relevant I suggest trying Advanced Kanban & Agile Boards . Not just estimation, rather a a complete agile techniques set. Very simple yet powerful. Available for Cloud only though.

Cheers,

Yuri. 

Hello Season,

I am answering here as the author of the Scrum Poker for Jira app that you were talking about. Please take into account that this app does not support Cloud instances. It is developed for Jira Server and has successfully passed the Data Center approval earlier this year.

This app is not for free but provides you with the seamless integration into Jira you and your teams are looking for with an interface that fosters interaction and discussion. More aput this app on the website: https://jira-scrum-poker.codescape.de/

There are other apps in the marketplace, too. Most have defined and found their own preferred way to provide teams with the functionality to estimate their work. Even I believe that my app does a very good job at this I would strongly advise to let some of your teams use the evaluation license and try out different apps to find the one that suits them best.

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