Workflow or Intake Plugins suggestions?


I am looking for a plugin for Confluence that would have workflow for projects or services.  We want an intake system for our internal clients.  Giving them a list of options which then drive the next step in the process.    It could be sending an email or asking another question but ending with an approval.  Sort of like intake at a hospital -  they questions which drive the service required.  We don't want workflow for actually Confluence pages.

Suggestions on how people are using workflow or doing intake with Confluence?





3 answers

2 votes

That is a long way away from what Confluence is for.  For some basic elements of it, there are some options, but the process you've got there really does need something with a proper generalised workflow engine.

Obviously, I'm going to recommend that you try JIRA.  Probably with Service Desk

1 vote
Steven Behnke Community Champion Jan 20, 2016

I have to agree with Nic. Comalatec makes a Confluence workflow plugin, but that is for page approvals and works well in that context.

Personally for the work you're suggesting, JIRA Service Desk would likely be your best and cheapest option. It's powerful and let's you design simple forms for free 'customer' accounts, and your agents can move them from status to status.


I saw ConiForms - but that just makes forms.

Would JIRA work for a simple project intake?   Simple end user ui - it gets passed the then next person to evaluate the form - deny approve - deny stop, approve - next step etc...

Think that is possible?




That sort of processing is exactly what JIRA is for - a distinct workflow, simple fields etc.

Hi Nic,Steven

JIRA and JIRA Service Desk are separate products, correct?  Plugin?

We only have JIRA.  Could JIRA do it?  Or would it be too clunky?

And thank you very much for your replies.


Yes and no.  JIRA Core is an application.  JIRA Service Desk is an application that can be added to JIRA Core.  It's also available as a bundled installation, which saves the hassle of installing the application if you are starting clean.

If you're on Cloud, then you don't need to worry about installation, you just go to your "my atlassian" account and add Service Desk to your current system.

JIRA can easily handle your intake process without Service Desk.  Service Desk adds a very simplified customer view, the ability to take requests from customers without full JIRA accounts, service level agreements and reporting on all of that.  It's highly appropriate in this case, and would make your intake process a lot cleaner and nicer than having to design and build the whole thing in plain JIRA Core.  I'd recommend it, but you don't strictly need it.

Suggest an answer

Log in or Sign up to answer
Community showcase
Published Dec 18, 2018 in Confluence Cloud

Happy holidays from our team to yours!

Hi Community!  2018 was filled with changes for our team, both big and small, and we've taken a lot of time to both celebrate our wins and recognize areas of improvement. One thing that we're a...

476 views 3 18
Read article

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you