Is it possible to grant archiving permission to content owners instead of creators?

[Mirjam Köberlein]

Is it possible to allow content owners to archive their own pages without granting them archiving permissions for all items in a space? 

Since the content owner is the person responsible for making sure the page is kept reliable and up-to-date, it stands to reason that they should also be allowed to archive their owned pages if they are no longer needed.

As far as I know, archiving permissions work in one of two ways:

1. All users have the permission to archive any page that they created (and are able to view), whether they are currently the owner of said page or not.
2. Space admins can grant individual users or user groups the permission to archive any content items in the space that they have access to.

Of course, in many cases, the owner of an item will be identical with its creator. For items with longer lifecycles, however, this can create problems, e.g. if the creator has left the organisation and transferred ownership to somebody else.

In any case, users who want to archive an item that they own, but did not create, currently have to reach out to somebody else to archive said item - either the creator or somebody who has space-level archiving permissions. This is making our archiving workflow more complicated than it needs to be.

Is the only solution to this to grant space-level archiving permissions to everybody in the space who owns content in that space?

[Marc - Devoteam · Accepted solution]

Hi @Mirjam Köberlein 

Welcome to the community.

Permissions are on space level not on page level.

[Mirjam Köberlein]

Thank you!

I'm aware that the permission is granted on the space level, but there is at least some degree of page level archiving permission as well through the user's inherent ability to archive any page they created.

I'm just questioning why this inherent permission is dependent on creatorship rather than ownership, and if there is a way to change that.

For security reasons, we would prefer not to grant space-level archiving permissions to all content owners, but we would like content owners to be able to archive any of their owned items. But from your answer, I gather that that's not currently possible.

[Marc - Devoteam]

HI @Mirjam Köberlein 

Correct, this is not possible.