How to track Confleunce pages by date for updates on quarterly basis?

[Melody Josey]

I am looking for the best way to track content created in our Org's space. For example, we have pages older than 2018 and I want to easily be able to filter the last updated date to know what pages are more than likely out of date and need updating or retiring. 

With that, I would like to create a more robust tracking process so that when new articles, processes and docs are created - we can track the last updated date and be able to pull these documents on a quarterly basis for updating/reviewal of accuracy, etc. 

The only solution I have come up with is using tags/labels for new docs created and then 1 by 1 tagging all old material, to then filter by the label. Does anyone have ideas for how they've done this for their Org? Thank you!

[Aron Gombas _Midori_]

The Better Content Archiving app is developed to solve this exact problem!

Some of the most important features related to your question:

1. You can define up to 20 custom statuses using smart conditions. For example, you can set the "To review" status to every page that was last updated before 2018.
2. This condition will be evaluated continuously in the background (by a job), therefore newly created pages and blog posts will be also tracked without any further configuration required.
3. You can easily apply the same statuses (a so-called content status scheme) to any space, making your rules consistent on your Confluence site.
4. Reporting: you can get the list of the "To review" pages through the dashboards (reports), macros, CQL searches.
5. Notifications: you can send custom emails to the authors, owners, selected users or groups, basically anyone responsible, to review the pages.
6. (... there is a lot more)

In other words, you can fully automate the periodic reviews!

Try it free

(Discl. it is a paid and supported app developed by our team. Free for 10 users!)

[Mattia _bitvoodoo ag_]

Hello @Melody Josey

Welcome to the community.

If you are not averse to manual processes, you can use the Confluence Cloud databases to create an overview of the published content and the desired information, such as creation date, update date, etc.

As an alternative, I recommend our Viewtracker app. It provides the Content & Usage Report, among others. With its filters and sorting options, you can easily access the information you seek at the desired frequency.

Kind regards,

Mattia

[Marc - Devoteam]

Hi @Melody Josey 

You can use the audit feature build in in Confluence, or you can look at marketplace apps like; reporting-for-confluence 

[Tom_Carrott_Adaptavist]

Hi @Melody Josey 

The question you posed about Confluence is quite common, and there are several solutions available. Here are a few options that might help:

Labelling: This is a good starting point, although it requires a significant amount of manual input.

Confluence page status: These can be used to set the status of pages and highlight pages which require review

Automation: You can set rules for labels and page status's to be applied automatically using automation based on criteria you define. This reduces manual effort and ensures consistency. 

Atlassian Marketplace: There are various options available on the Atlassian Marketplace which tackle this problem in different ways. I recommend exploring vendor extensions there to see if any suit your needs. 

On that note, we're developing a new app called Panorama that might be relevant to your requirements. Panorama offers comprehensive content management for Confluence and a centralised place to view, sort, filter and management your pages across multiple spaces. If you're interested in learning more, please visit our landing page - https://www.kolekti.com/getpanorama