You're on your way to the next level! Join the Kudos program to earn points and save your progress.
Level 1: Seed
25 / 150 points
1 badge earned
Challenges come and go, but your rewards stay with you. Do more to earn more!
What goes around comes around! Share the love by gifting kudos to your peers.
Keep earning points to reach the top of the leaderboard. It resets every quarter so you always have a chance!
Join now to unlock these features and more
What is the most ideal and cleanest way to verify and clean up Confluence?
We have many spaces (personal and other) and would like to verify which can be cleaned and removed but want to make sure it is safe to do so first.
Is there also a best practice to maintain Confluence pages and spaces? Asking this as we do not want to freely give out Confluence admin rights to many users
Without knowing content, it's going to be hard to give out exact recommendations. In the past we've taken the 'Divide and Conquer' route, as well as the "Focus on an Area" approach.
I found some automation of things that can be done and I've also found these articles that may help:
If you're limiting access, then it might be worth looking at the "Focus on an Area" and pick a space, put out some guidelines, and then start there. Once that one's done, then move on to the next one.
At previous companies, we've had to go through every Knowledge Base article every year to see if it was still relevant or needed some updating.
Hope that helps.
Brilliant - thansk @Dan Breyen - I am sure this will help. What doesnt help is that we had many admins and have many spaces and pages.
It is a tough one to keep documentation up to date - esp in a large org with many contributors.
Thanks again though
As far as best practices and automation go, this is a comprehensive guide to Confluence content lifecycle management. It also includes a strategy document (with rules for what is expired, not viewed, etc) from the team at Sentry. You can use that as a template for starting out with your own CLM strategy.
I hope it adds value to your process of keeping Confluence clean and clutter-free!
I believe that:
These are, among others, the concepts that can be implemented with the Better Content Archiving app. It supports page status tracking, page owners, custom notifications, periodic reviews, auto-archiving, etc. to automate the process.
You can try this free if it works in your use case (it will).
(Discl. this paid and supported app is developed by our team. Free for 10 users.)
We make a free addon which allows you to list pages which have not been updated since some time. It's an easy way to focus on pages which are likely outdated. You can get it through the marketplace: Keep it up to date!
Obviously, once you have the list of not updated pages, you need to verify yourself if they are outdated.
Hi @Yatish Madhav ,
If you are in Confluence Cloud Premium and Enterprise plan, then you can make use of Analytics.
For standard plans, you get page analytics. You need to go to each page and check
For future, I would suggest