Showing results for 
Search instead for 
Did you mean: 
Sign up Log in

Next challenges

Recent achievements

  • Global
  • Personal


  • Give kudos
  • Received
  • Given


  • Global

Trophy case

Kudos (beta program)

Kudos logo

You've been invited into the Kudos (beta program) private group. Chat with others in the program, or give feedback to Atlassian.

View group

It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

Confluence file download approval mechanism

Does Confluence have the ability to allow an approval mechanism to users downloading file?


Example, user hits a request to download button or something and then a administrator is notified via e-mail to go and review the request and approve/reject.

1 comment

@Matthew Mallard- no there is no such thing.

As a workaround you can create a page where you upload the document and restrict it to yourself. Put that link to a more accessible page and when someone wants to access the page/download it will notify you to approve their request.

I just tried testing that out with a peer and they simply got a permission error when attempting to access the link. No e-mail was sent to me, the owner of the locked down page. Is there additional configuration needed on the locked down page?

Jonathan Smith Community Leader Feb 13, 2019

Correct - we secure to the page level, not the document level.  

Understood. But is there functionality that can be used to send an e-mail to the owner of the page, when unprivileged user attempts to access it like what @Mihai Schwarzdescribes above?

@Matthew Mallardin the newer Confluence versions if you provide a user the link to a page that doesn't have access, it will send in an email to the owner of the page and the space administrator.

I understand @Mihai Schwarz's suggestion by creating a restricted sub page that parses out the files however I am unaware of the "approval request" notification.

Restricted users will see a message that says "page doesn't exist or you don't have permissions". 

  • No emails are generated to the page creator

~Confluence Server 6.6.1

Ahh ok. I'm working on upgrading our Confluence instance now actually so I'll look forward to that in the new version. I've been stuck with the task of upgrading from 5.8.5 to the latest and greatest. It's going to be quite a journey haha.


Thanks for the insight everyone.

Like Mihai Schwarz likes this


Log in or Sign up to comment
Community showcase
Posted in Confluence

What do you think is the most *delightful* Confluence feature? Comment for a prize!

- Create your own custom emoji 🔥 - "Shake for Feedback" on mobile 📱 - An endless supply of GIFs via GIPHY 🤩 Is there anything quite as nice as a pleasant surprise? Comment below with what...

335 views 23 8
Join discussion

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you