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New page sharing experience, coming soon to Confluence Cloud

Unsure who has (or will have) access to your page? Do you and the people you collaborate with keep running into unexpected access restricted screens?

We know permissions in Confluence Cloud can be unwieldy, so we’ve simplified the page sharing experience and added more visibility into who can access. With this new experience, you’ll feel more confident and in control of your content, which will make it much easier to share and collaborate on Confluence pages.

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All page sharing functionality in one place

No more sending pages to people who then need to request access. By consolidating how you share to notify and how you share to give access into one flow, you’ll not only be sharing content with greater success and confidence, but also fewer clicks!

ℹ️  Although this means the lock icon is going away, you’ll find all of the lock icon’s functionality in the new Share button. 

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While in draft, you can also invite others to collaborate on the page. 

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More visibility into a page’s true access

No more uncertainty around who “Anyone” is. With this updated experience, you’ll have greater visibility into who has (or could have) access to a page.

The interface will tell you if access is restricted by a parent page (and which parent page).

 image1.png  image 2.png image 3.png 

You’ll be able to view a list of “Everyone” to determine if that’s the right audience for the page.

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If someone doesn’t have the access you’re trying to assign them, you’ll get a message letting you know before you the sharing action is complete.

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Bulk page access actions

We’ve also added bulk actions like Make page private and Restore to default access.

“Make page private” will remove everyone’s access but your own.

“Restore to default access” will reset the page’s access settings to its container’s access level, whether that’s a parent page or the space.

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When to expect these changes

The new Share experience is slated to begin rolling out to customers in January 2022.

Update: The new Share experience will begin rolling out to customers in late 2022 due to the feature scope changing.

We appreciate your patience and hope you enjoy this long awaited feature improvement!

22 comments

This looks wonderful, will it come to Data Center as well? 

Like # people like this
Ollie Guan Community Leader Oct 29, 2021

Amazing!

This is a long-awaited feature, this improvement will greatly simplify the permission management and user experience of space administrators.

Like # people like this

Thanks @Neha Bhayana for sharing. Looks great and I hope this would help a lot.

Like Xiaotong Yang likes this
Hana Kučerová Community Leader Oct 31, 2021

This looks very promising, I'm looking forward to it.

Like Xiaotong Yang likes this
Matt Reiner _K15t_ Marketplace Partner Nov 01, 2021

tenor-264702211.gif

Like Xiaotong Yang likes this

This looks great. Long waited feature is here. 

Like Xiaotong Yang likes this

This is a great improvement - looking forward to it!
This feature does not change the basic methodology that access to the pages within a space can only be allowed via the space permissions and the individual pages within the space group can only be restricted.

Or is there also a way to make individual pages of a space readable for users that are not listed in the space permissions?
(let's call it: bottom up-permissions)

Like Tobias Pisani likes this

Loving this improvement.

Another thing that would be VERY helpful: It would be really awesome if we could see who the page was shared with.
https://jira.atlassian.com/browse/CONFCLOUD-22396

@Neha Bhayana any updates on when this will be released? With Public Links disabled my team really needs this.

Like # people like this

I'm also keen to understand the release timeline.

Any updates on when this will be released? 

@Neha Bhayana, I am also very interested in this function of sharing a public link for viewing rights to users who don't have a Confluence license within my Confluence instance. When will this get officially launched? A partner organisation of mine has this "enable public link sharing" function in their Confluence settings already. Why do they have it and why don't I see this as an admin in my settings?

Like # people like this
Nidhi Raj Atlassian Team Mar 15, 2022

Hi All,

I'm on the Confluence PM team. 

We are working on ensuring the feature is robust and provides the best user experience. This meant we had to push the rollout a little further than communicated after some new discoveries. We will update the above community post in the coming days with the revised date. Thank you for your patience!

Like # people like this

@Neha Bhayana @Nidhi Raj This feature is exactly what we need right now. Looks great in any case! What does the revised date do? Or at least a rough time period?

@Nidhi Raj do you know if the new version will allow more macros to be available on publicly-shared pages?

Nidhi Raj Atlassian Team Apr 12, 2022

Hi All,


Thank you so much for your patience!

We're happy to announce that we are making the new Share functionality also available on Drafts, to allow for intuitive collaboration with anyone you wish to work with (see new screenshot added)! While this means pushing the release date out to later in the year, we believe this will provide the best user experience to share all modes of Confluence content - Drafts, Publish and Edit. The new Share feature will begin rolling out as soon as the second half of the year, do watch your spaces for the changes! 

Like Kalin U likes this

I love that the team is adding additional functionality to the public links page, however; we need the ability to share pages to individuals outside our Atlassian community like yesterday :)

I would love to start using the pieces of functionality that have already been ironed out, and then additional new features could be added in increments afterwards. Pretty please?

Like # people like this

@Nidhi Raj 

Public Links sharing can not be activated from the support because of the new features.
We need to share pages via link externaly asap. 
How should we proceed if the feature was postponed the the second half of the year? 

Holy scope creep!  What is causing this to get pushed back almost a year?  Was waiting patiently for this option to roll out.....and informing users the same. You have serious pipeline problems if these seemingly minor function additions are pushing this out so far.

Like # people like this

When will this be available?

It's indeed a bit of a shame to see this feature postponed by almost a year because of scope creep. In the meantime, we will need to stick to an internal private space and an external public space and manage both of them simultaneously until this feature rolls out.

Any updates on release date for this feature?

Like # people like this

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