Confluence Labels: What they are and how to use them

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🚨 Please note: This guide is for Confluence cloud only.

Have you ever wanted to make it easier for users to find your Confluence content?

Say hello to Confluence labels, an easy way to organise Confluence pages.

Let's learn how to add, remove, and view labels.

What are Confluence labels?

Confluence labels are essentially tags that you can add to your pages. Users can then search by these labels to find related content.

How to add labels to a Confluence page

You can add labels when viewing or editing a page. We cover both methods below.

➡️ When you're viewing a page

1. Scroll to the bottom of a Confluence page and select Add label.

2. Type in the keyword for your label. Click the keyword when it appears below - it’ll look like a label with a shaded rectangle around it.

➡️ When you’re editing a page

1. Click the three dots (More actions) in the top-right of your Confluence page.

2. Select Add labels.

3. Type in the keyword you want to use for your label. Then, click the label as it appears below. This will add it to the page.

4. Click Publish/Update in the top-right of your page to update your changes.

How to remove a Confluence label

If your label is no longer relevant or doesn’t apply to your page anymore, it's a good idea to remove it.

Head to a Confluence page and scroll down to view its labels. Click the x on your chosen label to remove it from the page.

How to view all Confluence labels

You might want to view a list of all the available labels being used.

To do this, type "https://.atlassian.net/wiki/labels/listlabels-alphaview.action" into the search bar, adding your Confluence site name.

You should be able to see all your labels in alphabetical order.

Unfortunately, you can't see which pages have a certain label without clicking on a specific name.

How to manage Confluence labels in bulk If you want to add or remove labels from more than one Confluence page, you'll need the help of a third-party app.

Panorama for Confluence brings all your spaces into one handy dashboard, so you can quickly view every page's meta information, including its labels.

You can also quickly add, edit, and remove labels on multiple pages in just a few clicks, plus much more.

Register your interest today and be among the first to try Panorama for Confluence.

[Stavros_Rougas_EasyApps]

I agree that using labels well is worthwhile to improve your space usability. There are a few different options on the Atlassian Marketplace to manager labels. They all tend to do some core things, but then start to separate by features and price.