How to Optimize Meeting Notes with Rovo
Hello there!
Are you struggling to sort out yesterday's meeting notes? We've all been there.
In this post, we’ll share tips and tricks to make the process smoother and more efficient. Rovo's AI-powered capabilities automatically identify key points, decisions and next steps from your meeting notes, saving time and effort. In addition, direct integration with Jira enables you to create tasks and issues directly from your Confluence notes, ensuring that nothing falls through the cracks.
Image: quickmeme.
#1: Get Your Meeting Transcript
Before you begin, obtain a transcript of your meeting. Most platforms, such as Google Meet or Microsoft Teams, provide options for generating transcripts.
#2: Add the Transcript to a Confluence Page
Once you have the meeting transcript, go to your Confluence space, where you manage the meeting notes. Create a new page or open an existing one, and then paste the meeting transcript.
#3: Identify Key Points with Rovo
Click the Rovo icon at the top right of your Confluence and prompt the following command: Identify discussion points, decisions, and next steps in my meeting notes.
At bitvoodoo, we’ve found that organizing information into these categories enhances clarity and follow-through. Rovo will analyze the transcript and provide a summarized version structured into the specified categories.
#4: Improve Readability with Advanced Panelboxes
The Advanced Panelboxes macro can make your page more visually appealing and organized. Try Advanced Panelboxes for free in the Atlassian Marketplace, and then type '/' on your Confluence page to access the macro menu. Insert the Advanced Panelboxes macro. Admins can standardize the appearance of content categories (e.g., discussion points, decisions, next steps) for a uniform look across documents. Updating these styles automatically applies to all pages, improving readability and visual appeal. This makes it easier to locate significant information quickly.
#5: Create Jira Tickets from Notes
You can use the "next steps" section to create Jira tickets directly from your website. Highlight a task or issue in your notes. When the menu appears, select 'Create Jira Issue' (next to the Atlassian Intelligence button).
Rovo will automatically generate a summary and description for the issue based on the highlighted text. 
You only need to adjust details such as issue type, priority, assignee or additional notes as required and click 'Create' to complete the Jira issue.
This easy integration ensures that issues are tracked in Jira promptly, promoting efficient project management and accountability.
The video below shows all of these steps: https://youtu.be/5LkxKTKugbA?si=T-Op4GS2bqiI-B0j
Try this workflow and let me know in the comments how it compares to your current process.