The Problem: Wasted Licenses on Inactive Users
Managing licenses for Jira and Confluence can quickly become a hidden cost trap. A common scenario is onboarding new employees into these systems before their official start date. While this ensures immediate access when they begin, challenges arise if these employees don’t join the organization or don’t need to use the platform after access is granted.
The result? Licenses remain unused, accumulating over time and unnecessarily inflating costs—money that could be saved or allocated elsewhere.
The Hidden Risk: Unused Accounts Pose Security Threats
Inactive user accounts don’t just waste licenses; they also introduce potential security vulnerabilities. These dormant accounts can be exploited if credentials are compromised, leaving sensitive data and systems exposed to unauthorized access. Removing inactive users not only reduces costs but also strengthens your organization’s security posture.
The Solution: Identify and Remove Inactive Users
The key to preventing wasted licenses and mitigating vulnerabilities lies in regularly auditing your user list and removing inactive accounts. This ensures licenses are assigned only to active users who truly need them, unburdening your system from unnecessary risks and costs.
By identifying and removing users who have never logged in, you can:
-
Free up valuable licenses for reassignment.
-
Reduce the total license count, ultimately lowering your costs.
-
Eliminate potential security risks posed by unused accounts.
Cost and Risk Savings in Action
Example Scenario:
Your organization invites 100 new employees and assigns them Jira and Confluence licenses ahead of their start dates.
30 employees never log in because they either don’t join the company or don’t require access. By identifying and removing these 30 inactive users, you can:
-
Reassign the licenses to active users.
-
Reduce the total license count and achieve direct cost savings.
-
Eliminate dormant accounts that could pose security vulnerabilities.
Implementing This With Automated User Management
Streamlining this process manually can be time-consuming. This is where the miniOrange Automated User Management application steps in to simplify the task.
Our app can help you:
-
Easily identify users who have been invited but never logged in, or automatically remove them if they haven’t logged in within ‘X’ days of invitation date.
-
Automatically remove inactive users based on invitation date, freeing up licenses effortlessly and minimizing security risks.
-
Reassign or reduce licenses manually to optimize costs and resource usage.
Conclusion
Unused licenses aren’t just a financial drain—they’re also a potential security risk. By regularly auditing your Jira and Confluence user lists and removing inactive users, particularly those who never log in, you can save your organization significant money while improving its security posture.
Leveraging tools like the miniOrange Automated User Management app ensures this process is not only simple but also super efficient. Stop paying for unused resources and protect your organization against avoidable security threats today!
Write to me on mahima@xecurify.com or info@xecurify.com for demo or any queries!
