Insights from Time in Status, Cycle Time, Lead Time and beyond metrics

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Every task, project, and team member's contribution hinges on how efficiently time is managed. In this article, we will explore metrics such as Cycle Time and Lead Time, exploring their strategic insights and offering practical tips on improving them.

Metrics Overview:

What is Time in Status?

Time in Status is a report that allows you to monitor issue durations in each status, identify bottlenecks, optimize workflow efficiency, and improve productivity. Time in Status in Jira requires a third-party app. You can get your data in workflow (table, chart view) or on dashboards (table, chart view)

Time in status on dashboard:

How can Time in Status be improved?

To enhance Time in Status for team it is advisable to simplify your workflow by eliminating redundant steps and defining unambiguous SLAs for each status. It is also crucial to consistently track metrics, provide regular training and support for team members, and encourage teamwork to improve Time in Status and boost overall efficiency continually.

What is Cycle Time?

Cycle Time is a report that represents the duration of a task's movement from one stage of the workflow to another, measuring the actual time spent on active work. A shorter Cycle Time indicates faster delivery and smoother workflow processes. It highlights the efficiency of task completion and the team's overall agility.

You can even get Cycle Time for each Assignee

Cycle Time report is helpful for identifying delays in the Jira workflow process. To obtain a pivot table displaying the relevant results, exclude statuses unrelated to the cycle time from the calculation. You can exclude status "Done" and Non Working Days from calculation. 

How can Cycle Time be reduced?

To reduce Cycle Time try to automate as much as possible. You can also optimize code review and quality assurance processes by identifying and eliminating bottlenecks in the workflow by tracking cycle time every sprint. Encourage collaboration and adopt agile methodologies to expedite task completion.

What is Lead Time?

Lead Time is a report that measures the total time from initiating a task until completion. It provides insights into the team's and organization's overall responsiveness to customer demands or internal requests. If you want to exclusively track Jira Cycle or Lead time for a specific week or sprint, you can filter the issues by Sprint or select the required week as the date range.

How can Lead Time be improved?

To improve Lead Time you can identify and address delays in task initiation, optimize resource allocation, and establish clear priorities. Enhance communication channels to facilitate faster decision-making and task assignment.

What is Average Time Spent in Status?

Average Time Spent in Status calculates the average duration spent by tasks in different statuses within the workflow. This metric identifies areas of the workflow where tasks tend to linger, signaling potential bottlenecks or inefficiencies.

How to improve Average Time in Status?

To improve Average Time analyze patterns of status transitions, identify recurring issues or blockers, and implement targeted interventions to expedite task progression. Provide adequate training and support to team members to enhance their productivity and decision-making capabilities.

What is Assignee Time Reporting?

Assignee Time is a report that tracks the time spent by individual team members on specific tasks or assignments. It enables managers to assess workload distribution, identify top performers, and allocate resources effectively.

How can Assignee Time Reporting be improved?

Encourage accurate time tracking and reporting to foster a culture of accountability and transparency. Use data insights to optimize task assignments and ensure equitable workload distribution across the team.

What is the Status Entrance Date Report?

 The Status Entrance Date Report tracks the date and time tasks entered specific statuses within the workflow. This report offers visibility into the flow of tasks through different workflow stages over time. It helps identify trends, patterns, and potential bottlenecks in task progression.

Where can I get all these reports in Jira?

You can try Time in Status for Jira, tool which makes analyzing metrics easy. It's a Jira add-on created by SaaSJet. This tool helps you quickly identify and solve problems by tracking how much time issues are spent in different states. It works with all versions of Jira, whether for work management, software development, service management, or product discovery. You can use Time in Status for Jira on Jira Cloud or Data Center.

With Time in Status, you can watch things like Issue Age, Cycle Time, Lead Time, Resolution Time and more! It saves you from manual calculations because it provides real-time, accurate metrics inside JIRA. Say goodbye to the hassle of figuring out numbers and hello to easy-to-understand data that helps you make better decisions.

For example, if you're using the 'Jira Software Development workflow, your team's work on an issue starts at 'In Progress' and finishes when it moves to 'Done.' So, the Cycle time column shows the time spent in 'In Progress' and 'In Review' statuses.

Which reports can you get with the add-on? Here is a list:

• Assignee Time,
• Average Time,
• Status Entrance Date, 
• Time in Status per Date, 
• Status Count, 
• Transition Count, 
• Cycle and Lead time.

Also you can explore these reports more by exporting data to Excel, Power BI, Easy BI, or Google Sheets.

Conclusion

Incorporating insights from these reports, teams can gain a deeper understanding of their workflow dynamics, identify opportunities for improvement, and drive operational excellence across projects and teams. By leveraging data by Time in Status for Jira, your organization can optimize workflows, enhance productivity, and deliver superior outcomes to customers and stakeholders.

Try Time in Status for Jira add-on and revolutionize your metrics measurement process. Take advantage of a 30-day trial to explore the complete suite of features. Additionally, our app is free for up to 10 users.

Have a nice day! 

See you in Time in Status 👋