💡 4 Ways to Streamline Tasks in Jira with Bulk Automation 💡

[#1]

Are recurring tasks in Jira draining up your team’s time?

Repetitive, manual tasks like creating issues, keeping statuses up to date, and versions differentiated distract from the big picture for most project and product managers, and team members may be kept waiting, unsure of priorities. While managing Jira tasks is essential to keep everyone aligned, it doesn’t have to be a manual chore.

Here are four ways to automate recurring Jira tasks using native automation tools and add-ons.

---

1 | Kick Off the Sprint and Version Releases with Automated Notifications

With multiple teams involved in a sprint, it’s common that not everyone uses Jira in their daily work. Sending notifications about the start of the sprint or new version releases across other communication channels manually is tedious and can lead to missed messages.

Use the native Automation for Jira feature to integrate with third-party apps like Slack or email to let team members know when a sprint has started or is completed and when new versions are released. Set up triggers once and your notifications will be automatically sent out so team members will be instantly informed and up-to-date.

This not only helps you kick off the sprint right, but it’s also key for development teams that do frequent version releases.

Learn more about Automation for Jira—it's available for free in the Atlassian Marketplace, but only for Data Center.

2 | Keep Priorities Clear by Organizing Issues in Jira

It can be tough to keep track of priorities when you’re managing hundreds of Jira issues. Searching through them to find high-priority issues is a chore and it’s easy to overlook something only to find it’s a blocker later.

There’s an easy way to handle this with no scrolling or searching. Codefortynine’s Quick Filters for Jira app allows you to create customized dashboard widgets to automatically order issues by teams, projects, and priorities to instantly visualize what’s most important.

Project managers can reduce clutter with flexible dashboards that show which issues are relevant to each project and track progress and priorities.

Try Quick Filters for Jira

Quick Filters for Jira is free for the first 10 users and works with Jira Cloud. A 30-day free trial is also available for teams of all sizes.

3 | Find and Keep Track of Related Issues

Another recurring task in Jira is searching for related issues to make sure all parts of a project are on schedule and no issues are clashing with others. Basic searches sometimes fail to yield the results you need and still require manual searching.

That’s where Jira Query Language (JQL) searches and filters come in handy. Using JQL, you can specify issues exactly to easily identify them and group them together. JQL is also useful for creating filters that can be plugged into dashboard gadgets. With a single query, you can automatically go through issues in bulk and get reports on the exact data you need to stay on track.

Need help mastering JQL? Atlassian has created a handy JQL cheat sheet to help you get the most out of your searches. Download the JQL Cheat Sheet to learn more!

4 | Create and Edit Multiple Issues All in One Go

When you’re starting a new project or making major changes to an existing project, one of the most time-consuming Jira tasks is creating and editing issues. Creating issues one by one or searching through issues in Jira to edit them is a massive undertaking, but it’s possible to do this all in bulk.

With Excel-like Bulk Issue Editor, you can create multiple issues with bulk create issues, filter and edit issues all in a single spreadsheet, and automatically see the changes reflected in Jira. It’s a breeze to manage and navigate large volumes of issues in one place with advanced sorting, freezing, and filtering features.

If you need to make the same changes to multiple issues, you can simply copy-paste the necessary edits, just like you would in Excel. And there’s no need to worry about delays when you edit; after the changes are done, just save and they’ll all be reflected in your Jira instance.

👉 Try Excel-Like Bulk Issue Editor for free!

Compatible with Jira Cloud and Jira Data Center, Excel-Like Bulk Issue Editor is free for up to 10 users. A 30-day free trial is also available for teams of all sizes.

---

Use Automation to Boost Project Success

From the start to finish of any project in Jira, automating recurring tasks frees up your time to focus on what matters most. Here’s a recap of what you can do and the tools and features you need.

• Automate notifications across apps so teams are aware of new sprints and version releases with Automation for Jira
• Organize issues and keep priorities on track using dashboard gadgets with Quick Filters for Jira
• Search smarter and filter high volumes of issues with JQL
• Create, edit, and manage issues in bulk in a single spreadsheet with Excel-Like Bulk Issue Editor