Levente Szabo _Midori_ Atlassian Partner

Confluence page statuses can be done better than what Atlassian offers in Confluence. I recommend looking at the suite of features in Better Content Archiving for Confluence. It has automatic statuses and much more. This is a comprehensive article on Confluence page statutes >> It's a tutorial on what's possible for…

@Angelos Devletoglou Confluence page statuses can be done better than what Atlassian offers in Confluence. I recommend looking at the suite of features in Better Content Archiving for Confluence. It has automatic statuses and much more. This is a comprehensive article on Confluence page statutes >> It's a tutorial on…

Thanks, @Christian Bellmore I had a feeling that you want to remind users of outdated pages. For this purpose and for a more comprehensive content lifecycle management workflow, I recommend looking into Better Content Archiving for Confluence. You can set up your rules for automatic status classification, then…

@Christian Bellmore What (built-in?) feature are you using exactly for "tasks"? Also, what are these tasks typically? What do you want Confluence users to do based on these task reminders?

That's right. And if you want something more advanced than the 5 global statuses Confluence Cloud offers built-in, try a more flexible content lifecycle management solution, like Better Content Archiving for Confluence. Here is a comprehensive article on how to set the Confluence page status with Better Content Archiving…

If you want to look beyond the 5 statuses available in Confluence, take a look at the page status macro and the automated Confluence page status management feature by Better Content Archiving for Confluence. * Get an overview of all page statuses across your pages with a content status overview * Start using the built-in…

@Pamela Makhoul Automated email notifications for Confluence page owners is a core use case for Better Content Archiving for Confluence, a go-to app for Confluence content lifecycle management. What's best is that notifications are just a part of your content lifecycle strategy! It does not stop at notifying users. Take…

@Bill Ketchel If you want to export your Jira data to Excel with hyperlinks working reliably, you can try Better Excel Exporter for Jira Cloud. It does maintain your Jira issue links for issue keys (you can even configure your template to add links to any other field if necessary). It also comes with report templates for a…

I see. If you are open to trying a solution instead of a combination of workarounds, please give Better Content Archiving a go. A free trial would be enough time to see if features like the content status overview fit your use case or not. It is also geared for enterprise use cases and data volumes. Our support is also…

@Jan Stähle Many of our customers have implemented Advanced Roadmaps exporting with Better PDF Exporter. We are available for help if you get stuck or need help with your specific use case, just reach out!

@Lucile Cornet Better Excel Exporter for Jira has been created and optimized specifically to deal with enterprise-level Excel exporting and reporting needs, (meaning a large number of issues) . However, in the case of the on-premise deployment type much will depend on the capacity of your server as well. Better Excel…

In case the task would be about updating or reviewing documents, you can also use the notification feature in Better Content Archiving. Confluence Cloud page notifications and reminders are also available! The email content is fully customizable, so you can add your own wording, describing the task and the expected action.…

My understanding is that documentation experts don't recommend removing/deleting documentation, as it is still valid information, just for an older version of the software that could still be relevant for some users. If I can recommend some reading on the topic, look into K15t's guides and expert articles on how to use…

Realizing that many Confluence Cloud users may land on this page, let me update and extend the answer by @Sireesha Dugginapeddi [Appfire] . Better Content Archiving now implements a custom and flexible notification system for Confluence Cloud as well as Data Center. You can use it to send Confluence reminders to update…

@Nacho Cortes Even if Atlassian integrates Orderly Databases into Confluence, it doesn't mean that you will be able to reference the native status, and it will definitely not sync. One way to do this is using the content status list macro by Better Content Archiving for Confluence. Collect the desired pages with their *…

Alternatively, you can use the (more flexible) Confluence page status feature of Better Content Archiving and the content status list macro it comes with. You can create sections for a space and list all pages with their status or filter for pages with certain statuses: (Please note that Better Content Archiving is a paid…

Sure! I would do the following: 1. Define a status for your "not updated for N days" requirement, and call it "Expired". Notice that when you are setting up your Confluence page status in Better Content Archiving, there are useful CQL tips (the stars icon next to the CQL field), including what you are looking for: So the…

Automation for Confluence is capable of implementing some basic email notification logic, for example, to send an email to the page author (like it's shown in an answer to this question). In an organization, especially on the enterprise level, the author can be very different from the page owner, who is responsible for a…

Hi @Mirek, @JRodney Estrada and All Better Content Archiving is now available for Confluence Cloud so you can find the age of your Confluence content (pages and blogs in personal and company spaces). You have different options to find out the age of multiple pages: * On a space level, using the content status overview for…

@Tauscher.H-D 1. You can use CQL to search for Confluence pages in a status. It mentions the Content Status List macro that allows you to search for and list pages in a given status: 2. If you continue exploring content about Better Content Archiving for Confluence, you will see that the content status overview is also a…

Confluence page status has evolved a lot lately, but the built-in status solution is still pretty limited (to 5 statuses). There are dedicated apps solving for better Confluence page status and content lifecycle management. One of these solutions is Better Content Archiving for Confluence which allows you to use custom…

If you are open to a more professional content status management and reporting solution, you can also give Better Content Archiving for Confluence a try. It comes with many default Confluence page statuses that fit your document management workflow and update automatically based on sophisticated rules. There is also a…

Hi @Lena Chervin I recently wrote about suggestions on how to get started with a Confluence content lifecycle management strategy and why sometimes it's more economical to stay on Standard and use apps. While it's up to a case-by-case analysis, I hope there is some food for thought there.

@Getjan_lammers Let us know if you have any questions about Better Content Archiving! We are here to help if you need a hand. I can confirm that @Darryl Lee doesn't work for Midori, but we may try to poach you! :) Anyway, your expert comments are always appreciated! (I hope you will be able to use the Cloud version of the…

@Peter Bettens How many statuses do you use in your organization? Would the 5 slots for (centrally managed) content statuses offered by Confluence suffice? Some relevant reading: I wrote an article on Confluence page statuses with features and limitations in Confluence Cloud and how automatic page status updates benefit…

It's also not free, but another relevant option to identify if a Confluence space is active or not is Better Content Archiving for Confluence Cloud. There are several ways to check the status of a space or pages: * Site and space scope content status overview (to identify stale content across all your spaces or within one…

In your use case, would all the content in the space expire at the same time? Setting an expiration date for a space is not a common use case, as it's more useful to set expiration dates for individual pieces of content, like pages or blogs. You can use Better Content Archiving for Confluence Cloud to set expiration dates…

If by "space size" you mean the number of pages in a space, you can use the Confluence content health quality feature of Better Content Archiving for Confluence. It gives you an overview of all your spaces with different metrics for statuses as well as a total. It exists for Confluence Cloud as well, where it's called…

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Hi @Petr AST This Confluence best practices article is from a different point of view (mostly content lifecycle management best practices), but if you are just started to form some standards in your Confluence, it may still be worth a read. A popular app to keep your Confluence spaces clear of outdated pages, have…