Levente Szabo _Midori_ Atlassian Partner

Managing the Confluence page status by hand may work for smaller teams, but automation is a must for mid-sized and large enterprises. Better Content Archiving automates the Confluence page status updates based on your pre-configured rules. It makes page status refreshing error-proof and takes a burden off of your team…

@Chen, Junhua If I'm not mistaken, the Jira backlog screen didn't have an Excel export option other than the one provided by the Better Excel Exporter app. See this article about exporting Jira backlog to Excel and the video. Was this the experience you had before? If yes, please check the status of the Better Excel…

Hi @David Arévalo That's actually about to change! :) We are hard at work to release a cloud version for both Better PDF Automation and Better Excel Automation apps. You are in time to get your hands on the first working prototype soon. Anyone who is interested in Jira Cloud PDF automation or Excel automation, please shoot…

@Brent Vierling You are laying out requirements that go beyond the capacity of the built-in Confluence notification considerations. You may find the Custom Notifications module of the Better Content Archiving app interesting. It allows you to tailor the Confluence notifications to your needs, and have a custom schedule on…

@水野 翔_EG Your use case description is a bit short and I don't know what you mean by "Page analytics Views is not all user" but I don't think Automation for Confluence can fit your requirement. For one solution, Better Content Archiving for Confluence comes with an analytics option that gives you page view and page update…

@水野 翔_EG Do you want to export the contents (pages, blogs with their contents) of Confluence spaces or you want some metrics about your spaces and export those?

With the recent introduction of the page owner feature in Confluence Cloud, it's important to be aware of its limitations: * Only one user can serve as the owner. * Bulk changes of ownership are not supported. * Transferring ownership can't be done independently without involving the current owner or an admin. * Directly…

Now that Confluence Cloud actually has a page owner feature, it also turns out that it has limitations: * only one user can be the owner * can't change owners in bulk * a new owner can't take ownership independently without bothering the current one or an admin * can't directly target owners with automatic notifications *…

@Rebecca Welsh You can create a custom notification like that with Better Content Archiving. The CQL for that could be something like type = blogpost and created > now("-24h") You can narrow it further for spaces, authors, or more, depending on your needs. You can set your own schedule for the email, and add other…

As far as I know, Automation for Confluence can't work with page lists in email. In this case I guess it processes each task/page. When it has to send out emails about a certain event, it will send as many emails as many pages are affected. If it were 500 pages processed, each recipient would get 500 emails. When we…

@Yatish Madhav @Dan Breyen As far as best practices and automation go, this is a comprehensive guide to Confluence content lifecycle management. It also includes a strategy document (with rules for what is expired, not viewed, etc) from the team at Sentry. You can use that as a template for starting out with your own CLM…

The page ownership experience can be improved by apps as many of you agreed on here. If you want to take it a bit further and see how you can: * update page owners in bulk * have multiple page owners or * automate email notifications to them when pages expire, I recommend this blog on 5 Confluence page owner best practices…

@Eilene Jones Your full use case is not clear, but you can implement automatic Confluence page status updates and what's maybe more relevant to your use case. automated notification emails on certain events or page status updates. For example, you can set an owner for the Confluence page, who gets a notification every time…

@ccromley How do you search for Confluence page owners?

Folks also don't use tags consistently. We already have "apptoberfest2023" and "apptoberfest-2023". It's getting difficult to keep track of all submissions, and it hasn't even really started yet. :)

@Zoey Wang @Duc Anh Le Better PDF Exporter for Jira Cloud can export your issue or Jira Service Management ticket history, all fields, and attachments into a self-contained PDF file. This method is routinely used by customers to archive Jira issues and store the information in a document management system. (Please note…

@Sylwia Ciecierska Is Excel a hard requirement here? Better PDF Exporter for Jira Cloud comes with a built-in traceability report template that exports the issue links you need in a nice, readable format: (Please note that Better PDF Exporter for Jira is a free/paid app, supported app and I'm part of the team developing…

These are great tips, thanks, @Giuliano C_! We at Midori have been advocating for the "gardener" concept for a long time, but times are changing and our customers nowadays tell us that shared responsibility and customizable notifications to the right content owners on a flexible schedule are just as important. So while a…

Hi @Nichole Lewis Exactly, as Nghia and Aron said. Here are a few further export samples to give you an idea of what a PDF with the issue history looks like, created with Better PDF Exporter. (I'm part of the team developing Better PDF Exporter.)

@Steven Gara The easiest and most effective/error-proof way to do it is automatic. Better Content Archiving is now a de-facto tool for all deployment types of Confluence when it comes to: * option to use many custom statuses (much more than Confluence has built-in) * automatic content status classification * automatic…

@Sammy Sarzoza Better Content Archiving is a go-to tool for all deployment types of Confluence when it comes to automated archiving. Archiving/deletion is of course at the end of the content lifecycle, but the app helps you create your Confluence content lifecycle management strategy. You can set it up and forget it, as…

@Christophe Vidaillac This is a real pain, as Confluence Cloud's built-in statuses don't really support the needs of larger, or even mid-sized team's needs. I wrote a piece about how Better Content Archiving, the go-to content lifecycle management tool for all Confluence deployment types handles this with many more custom…

@Monica Velazquez This is possible with Better Excel Automation, a free counterpart app for Better Excel Exporter for Jira. It is available for for both Jira Data Center and Jira Cloud! (Please note that Better Excel Automation is a free, Better Excel Exporter is a paid app and I'm part of the team supporting and…

Hi @David Leal I'm chiming in since you mentioned me. As I wrote above I'm not affiliated with Atlassian and not the owner of the Jira Cloud for Excel Add-in (not a Jira app!). I still think that Atlassian is not in the business of exporting data out of Jira. While they have features and support for this use case, there…

@Chae won Your exact use case is not fully clear here. What do you mean by "Confluence documents in our project cannot specify status"? Do you mean you don't see the option to add or change page status? Do you want to remind people about "tasks" or send reminders about pages that are in certain statuses? Confluence Cloud…

@Collista Lewingdon Yes, that's disappointing to many...btw, what are the use cases that would be most valuable for you?

Thanks, @Hua Soon SIM _Akeles_ for this list! In a similar fashion, the team behind Better Content Archiving for Confluence Cloud published a broad list of CQL examples to help users define what they are searching for, like: * Confluence page status * Contents without an owner * Expired content * Contents without an…

Recently Midori released an automation implementation dedicated to content lifecycle management in the Better Content Archiving for Confluence Cloud app! TLDR; It offers auto-archive and delete for all Confluence Cloud editions. If you are using the Free tier, the auto-delete automaton is available for you as well! The new…

@Robert Lauriston See my comment above. Content automations, including archiving, require at least Standard, but with Better Content Archiving, the page deletion automation works even in the Free edition.

@Renato Tarantelli In pursuit of delivering key features for true automatic content lifecycle management for Confluence Cloud as well, Midori introduced automatic page archiving and deletion in Better Content Archiving! Customize the content automations so you can apply different strategies to spaces or even to individual…