Stavros_Rougas_EasyApps Community Champion

@Star LLC no magic bullets, maintaining documentation is hard and unfortunately it often doesn't get enough respect internally. We built a suite of tools in one app for bulk content management, it's called Space Content Manager. Maintaining docs is not one thing, even if it's a challenge to convince management at times…

@stefaan.delrue what do you mean by update? You can't add attachments to a page?

Whiteboards are so new I don't think many companies have tried them yet or at least not many in the company. We have used them for ideas and brainstorming, but I would not say they are key a core part of our workflow even if we see potential uses. More important than Confluence whiteboards being the best whiteboards on the…

No.

@Rob Hean later in the series of articles don't forget to add some tips on maintaining. A space that is not maintained slowly dies and teams end up back in inefficient silos like word or G docs.

@Judicael Kabore une alternative sans avoir payé pour Confluence Premium. Télécharger notre application Space Content Manager. Ouvrir sous Space App (pas Apps parce que les statues sont par Space). Ce n'est pas exactement ce que vous avez demandé mais cela fonctionne aussi.

Il faut avoir premium.

Robert makes good Confluence videos https://www.youtube.com/@Hean-Tech. Not just for admins, in my view he's one of the best discussing Confluence you can find online (in English). Confluence has had a major design change, tricky for long time users, but as someone building apps for Confluence and as an admin underneath…

@Laura Jiménez Goicoechea here a solution that doesn't require premium (content manager is a premium feature). 1. Download Space Content Manager (30 day free trial, our app) 2. open app, select tab Label manager and then click App settings (or go directly to space settings - integrations) 3. select the label, enable page…

@Corentin_Hamel don't hold your breath on that ticket. Bulk editing in general is not high priority I would say.

@Rinjini Poddar the content manager has some good features, but they are limited. ensure that pages and spaces remain current and well-maintained. Since keeping content current is important to you take a look at Space Content Manager, our app has a suite of additional content management features. Some examples.

@Corentin_Hamel our app Attachment Manager should help solve your problems. Yes you can use automation but it's a blunt instrument. In theory does it, in reality easy to miss a variable etc, so it is ok for something simple but you are looking to do some more advanced things. One has to be careful when deleting needless to…

I would add that you go to Confluence which you are told is a single source of truth for some things, yet you find it is not consistency up to date. So end up back to email. Another blocker. @Yulia Lenina _AppFox_ you list a few reasons why this happens. The system to keep key content up to date is not in place or not…

@Mia Tamm _Simpleasyty_ thank you for mentioning two of our apps. @성은영 you can use for free all the features of Space Content Manager and Attachment Manager for up to 10 users. But Space Content Manager doesn't yet have bulk page deleting. You can do many things with it in bulk from changing status or owner to adding…

@Antonio Rodríguez [Deiser] I translated it as I don't read in Spanish. Can you tell me more about the document management side: Another of the great advances has been in document management. Now, stakeholders not only consume documentation, but create it and keep it updated in Confluence. I'm asking as the longer term…

Confluence pages statuses in general make so much sense, in part as they follow a Jira/kanban logic most are by now familial with. To get approvals done need a common basis of understanding. In theory statues are fairly up to date, in reality need to reviewed and updated. If not you have lost the power of the single source…

@Florian Finkelmann you can automatically number pages with our app Numbered Headings, it even updates when you update a page (re-publish) which not all such apps do. But it only works at the page level currently, I don't think any app on the marketplace works beyond the page level. I would like to learn more as we are…

This isn't exactly what you are looking for but we have built an app to bulk change links, Link Manager for Confluence. It's editing after the fact, handy to bulk edit for consistently. 

Heads up Confluence admins. It doesn't work in Firefox. I learned this the hard way. I reported it as a bug, but Atlassian said it was purposely disabled. It doesn't seem that it will be added any time soon. https://jira.atlassian.com/browse/CONFCLOUD-82513 This is what Firefox users like me see:

@Abdi jama ahmed can you explain a bit more what you mean by 'introducing and editing'.

@Lucas Modzelewski _Lumo_ we agree that it becomes a mess having so many unnecessary attachments. Attachments that are saved but do not appear on any page are mostly bloat, most assume were deleted when removed from the page. The ability to revert pages isn't important to all spaces and often it only is in the short term,…

@Lucas Modzelewski _Lumo_ I agree with the utility of cleaning up attachments, having extra files also creates confusion which hurts productivity. We have also created an Attachment Manager app, and will be adding it to Space Content Manager as one of it's content management tools. 

@MR good points, let me discuss them with the team. Thanks for the feedback.

@MR automation can definitely help, and ability to reuse it helps is a good point. But as the creator of a label manager app I have to disagree that it's difficult to select pages with an app. I would argue it is easier than an automaton in most situations. Plus you get a preview and other options that would be harder to…

@MR never hurts to test new apps in a personal (free) instance. Most apps are free up to 10 users. I get that it needs to be compelling to ask admin/company to consider purchasing. Some apps are, some are not, only way to know is to test.

@Cyrille Martin after writing my comment I realized that you already suggested apps, including our label manager. Thanks. It's not obvious but it's one of many bulk editing tools in Space Content Manager, better value for money and less admin burden. Plus without tools like a bulk find and replace the error rate it too…

@MR if you need to do thing on an ongoing basis you need to consider an app, yes it will cost money (sorry) but it will save you lots of time and reduce unintended errors, with luck you will do even more as find app offers features didn't expect. We made such an app. Label Manager by Easy Apps (it's also part of our suite…

69% of knowledge workers struggle to keep Confluence spaces organized and easy to navigate @Yulia Lenina _AppFox_ telling number. Confluence is so much better for a team than using Office or Google Docs but openness means it can feel unwieldy. Along with the good points you make above I'll mention Space Content Manager, a…

@Robin JAMS il n'y a pas une seule chose que vous deviez faire. Nous avons créé une suite d'outils Space Content Manager pour gérer le contenu en masse parce que c'est un défi pour nous. Bien sûr, il y a des automations et les autres applications qui sont utiles.

Nous avons créé une application pour vous aider à 'nettoyer' le contenu dans les pages. Space Content Manager.