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Email attachments not showing up in Service desk

Robert Gonzalez

We have been using Jira Service Desk for a few months now, and just noticed that email attachments are not attaching to the tickets on replies anymore. The initial email will generate the ticket and attach whatever attachment it has to the ticket, but future replies will not attach documents.

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Angélica Luz

Hi Robert,

Just for us to better understand and help you with this issue, I'll make some questions:

When did this issue start? Was there any change on your instance?
Are you using a custom email address or the email auto-generated by Jira?
Are you using forwarding rule on your email to forward the customers' email to xxxxx@yourinstance.atlassian.net?
Is it showing any other type of document attached to the ticket, .dat files, for example?
Do the images have the same name?

Best regards,
Angélica

Robert Gonzalez

Hi Angelica,

It started a few weeks ago. There were no changes we made to our cloud instance.

We are using the email auto-generated by Jira.

We are not forwarding the emails, they are simply replying to the Jira notice that a tech has made a comment on their case and including additional information.

We do end up with winmail.dat files attached, but I have tried changing my replies to Plain text only with an attachment and have the same issue, same with webmail.

They are attaching documents with varied names. The winmail.dat files are all named the same and 0kb, and attach to the case.

Initial email does work correctly, so I do not know why the reply process is changing it on Jira's side.

Angélica Luz

Hi Robert,

This issue is related to malformed attachments from a Microsoft mail client, so this configuration must be done on the customers' mail client.
Probably if you convert the winmail.dat file on this URL https://www.winmaildat.com/, you will see what the customer sent.

Here are some links that you can send to your customers:

Why do some E-Mail attachments get converted into a .dat file?

How to Prevent Winmail.dat Attachments from Being Sent in Outlook

Related to this, we also have a feature request for Jira mail handler to understand and decode the winmail.dat to attach the file correctly on tickets:

- https://jira.atlassian.com/browse/JSDCLOUD-4383

For now, the only solution is to ask the customer to check outlook and make the configuration to prevent the files to be sent as winmail.dat.

If you have any other question, please let us know.

Regards,
Angélica

Robert Gonzalez

I've tested these solutions and this is happening across all of my users, including tests I do myself. This began suddenly and only happens when replying to emails from Jira notices. Are those notices sending as RTF?

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