Auto populate based on response

Diane White

When the change implementer is adding the implementation details, I want them to respond to a question, "Was this change implemented at the approved date and time", or something like that. If they say yes, I want the Actual Implementation Date/Time field to populate with the Approved Date/Time. If they say no, I want to prompt them to add the actual date/time.

Anyone have ideas about how I can achieve this?

Rachel Wright

Hi @Diane White, there are probably a few ways to do it, but here's one:

How about two transition buttons? 

• The first button represents the "yes it was done at the right time" scenario.  When the user clicks the button a post function is used to copy the value of the "Approved Date/Time" field to the "Actual Implementation Date/Time field."  You can get this copy field post function from add-ons like Jira Misc Workflow Extensions or Suite Utilities for Jira.
• The second button represents the "no it was done at a different time" scenario.  That button launches a transition screen that shows the "Actual Implementation Date/Time field" for entry.  And of course, you should make that field required.

You might also want to check for a value in the "Actual Implementation Date/Time" field somewhere before the final workflow status.

Just some thoughts.  Hope this helps!

Rachel Wright
Author, Jira Strategy Admin Workbook