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When I Add users to a role, and choose a role, I want to see only roles for my project.

Kristy

The process is

project settings-users and roles-add users to a role-choose a role list,

but the select list is very long containing all the project roles from the global setting. I only want to see select list showing my project role(only 4 roles). Is there any way to make it? Is there a similar 'project role scheme' in jira?

Thank you

Accepted answers

Marc -Devoteam-

Hi @Kristy

No there is not.

Roles are globally defined and not on project basis.

I would raise this as a configuration issues with your Jira admins.

Are all the roles that are defined still required, what is the purpose of such an amount of roles.

In my opinion roles defined need to be there based on guardrails and guidelines based on permissions granted to this role in a permission scheme.

Not to represent the number of roles that exist in a company.

They need to provide purpose and clear documentation on what they represent and what their permissions are

All comments

Marc -Devoteam-

Hi @Kristy

No there is not.

Roles are globally defined and not on project basis.

I would raise this as a configuration issues with your Jira admins.

Are all the roles that are defined still required, what is the purpose of such an amount of roles.

In my opinion roles defined need to be there based on guardrails and guidelines based on permissions granted to this role in a permission scheme.

Not to represent the number of roles that exist in a company.

They need to provide purpose and clear documentation on what they represent and what their permissions are

Kristy

Because we have several departments, so we define different project roles, that makes the select list longer.

Why jira don't have project role scheme to map specific project?

Anyway, thanks for your answer.

Marc -Devoteam-

Hi @Kristy

This is exactly what I mean that should not be the reason for using roles.

A role in Jira should be aligned to what person should be in a specific defined role and what permissions is this role granted in the used permission scheme realted to the space.

Not based on a department in a company.

If you are a scum master or product owner, the depart you are in should no matter, but you define the role(s) and provide these role(s) certain permissions.

Petru Simion [Simitech Ltd.]

Hi @Kristy ,

Unfortunately, Jira doesn't currently provide a way to limit the "Add users to a role" drop-down to only the roles that are used by the selected project. Since project roles are defined globally, the list always contains every project role in the Jira instance, which can become quite long in larger environments.

While this doesn't change Jira's behaviour, it can help to quickly identify the roles that are actually assigned to the project you're working on.

I'm part of the team that developed Roles Usage for Jira, which allows you to select a specific project and immediately see only the roles associated with that project, together with the users and groups assigned to each role.

The app provides two complementary perspectives:

Project → Role → User/Group Relationships – start with a project and see all its roles, together with the users and groups assigned to each role.
User/Group → Role → Project Relationships – start with a user or group and see all the project roles they belong to across the selected project(s).

Together, these views make it much easier to understand role assignments, perform governance or access reviews, and quickly identify the roles that are relevant to a particular project without having to inspect the global list manually.

The results can also be exported to CSV/Excel, making them useful for documentation, governance, compliance audits, or sharing with other administrators.

Screenshot from 2026-07-28 08-48-35.png

Disclosure: I'm part of the Simitech team that develops and publishes Roles Usage for Jira.

Regards,

Petru Simion

Simitech Ltd.

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