How to automate text to automatically appear in the description box of a new Jira version

Question

I'm trying to automate a bunch of text to appear in the description field of a new version in Jira, as soon as it's created. It's to basically have a template set up of all information that we feel are needed for a release page, like:

Version no.

Write version number here.

Build ID

Write build ID here.

And so on. Is this possible to automate in any way?

Bill Sheboy · Answer

Hi @Tobias Viklund -- Welcome to the Atlassian Community!

Just following up to check if the suggestions from @Trudy P Claspill answered your question.  If so, please consider marking this one as "answered".  That will help others with a similar need find solutions faster.  If not, please let the community know what help you need with the rule.

Thanks, and kind regards,
Bill

Rick Westbrock · Answer

Since there is no action to edit a Version the automation rule could create a new Version with the required text so the user would trigger the automation rule instead of manually creating the Version the normal way.

The automation rule's manual trigger could even have required user input fields for Version no. and Build ID so that when it creates the new Version it can include the values entered by the user.

The down side to this design is that users could still manually create a Version instead of triggering the automation rule so you might need a separate automation rule triggered on Version create to check if the version's description is missing either of the strings.

Trudy P Claspill · Answer

Hello @Tobias Viklund

Welcome to the Atlassian community.

If I understand correctly you want to use Automation to edit the information in a Version when the Version is created. You are not trying to edit a work item. Is that correct?

If so, Automation doesn't have an action for editing the Version itself. It has actions only for Versions only to do the following:

Create

Release

Unrelease

It does have a Trigger for Version Created. You would then need to use the Send Web Request action to call the Jira REST API to edit the version.

https://developer.atlassian.com/cloud/jira/platform/rest/v3/api-group-project-versions/#api-rest-api-3-version-id-put