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Automation: Set Status to Done When Version Released

Alexandra Martins_gwdk6j

I Would like to create an automation that does the following:

when a version is released, all story,tasks,spikes with that fixed Version, that are Resolved, change their status to "Done" (our last status on the workflow. Is this possible?

Accepted answers

Trudy P Claspill

Hello @Alexandra Martins

Welcome to the Atlassian community.

Are you working with Jira Data Center or Jira Cloud?

Have you tried to create this automation rule? If so, please provide screen images showing what you have created, and tell us at which point you have questions about what to do.

If you have not yet constructed the rule, the basic structure would be:

WHEN: Version Released

FOR EACH / Related Issue / JQL: supplying a JQL to find all issues where status=Resolved and Fix Versions is set to the Version that triggered the rule

THEN: Transition issue to Done

Kelly Arrey

Hi @Alexandra Martins,

I think there are two questions here:

Can you do this?
Should you do this?

Marking everything as Done unconditionally, automatically, without any investigation, seems like a risk that outstanding work will be mistakenly marked as completed, which can lead to problems down the road.

Best regards,

Kel

All comments

Trudy P Claspill

Hello @Alexandra Martins

Welcome to the Atlassian community.

Are you working with Jira Data Center or Jira Cloud?

Have you tried to create this automation rule? If so, please provide screen images showing what you have created, and tell us at which point you have questions about what to do.

If you have not yet constructed the rule, the basic structure would be:

WHEN: Version Released

FOR EACH / Related Issue / JQL: supplying a JQL to find all issues where status=Resolved and Fix Versions is set to the Version that triggered the rule

THEN: Transition issue to Done

Alexandra Martins_gwdk6j

Jira Datacenter

Alexandra Martins_gwdk6j

I have this until now. I don´t know how to select the items that have the fix Version the One being released. How to I filter that?

Stefan Salzl

Hi @Alexandra Martins

referring to @Trudy P Claspill ´s solution just adding that there is even a branch for issues in version. This is very helpful in the context of any version trigger. So this will automatically take all the issues of the version just released (and therefore that triggered the rule) into account/context and processes the action (the transition) on those issues (see screenshot below):

Hope this meets your expectations and solves your problem.

Best
Stefan

Kelly Arrey

Hi @Alexandra Martins,

I think there are two questions here:

Can you do this?
Should you do this?

Best regards,

Kel

Alexandra Martins_gwdk6j

Hi @Kelly Arrey!

That'll be a problem of how you have your team's workflow setup. In our case it serves the purpose we need. and this will be on tickets that were already in resolved status, ran through UAT, and only then were release to PROD and are being closed (accepted)

regards,

Alexandra

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