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Jira Automation: How to make story status change by completing story's subtasks

Jonathan Chatfield

Hello,

I am wanting to have an automation that can change the status of a story at certain percentage threshold of changing the status of story's subtasks to done.

Ex: Story is called "Testing interface" and the current beginning status is To Do.

Then The story will have 10 subtasks: HIM, JIRA, POWERBI, etc. I want a formula to be exceeding 1% of changing the subtask status to Done, then will change the status to In Progress for the Story.

Then another formula that at 50% completed of the subtasks of the story will change the story's status to Testing Server.

Then a last formula that at 100% complete of the subtasks of the story will change the story's status to Done.

How do I accomplish this using Jira Automation?

Thank you,

Accepted answers

Kalyan Sattaluri_iinm1n

Hello @Jonathan Chatfield

Welcome to the community.

You havent mentioned if you are in Cloud or DC. If you have lookupIssues, its a lengthy but straight forward rule to implement. If you dont have lookupIssues, let us know so we can suggest alternatives.

Assuming you have lookupIssues, try to implement below steps to begin with:

Trigger = Issue Transitioned to Done
If Condition = Issue type = Sub-task
lookupIssues => parent = {{issue.parent}}
create Variable => (allSubtaskcount) = {{lookupIssues.size}}
lookupIssues => parent = {{issue.parent}} and status = Done
create Variable => (doneSubtaskcount) = {{lookupIssues.size}}
Log statement => {{#=}}ABS({{donesubtasks}} / {{allsubtasks}} *100){{/}}

If you can get upto here, next is a series of If Conditions & Branch steps.

So try to get started with the rule, refer to screenshot and share screenshot of your rule / audit log at least until above steps and we can proceed further to do If Condition/Branch evaluation.

All comments

Kalyan Sattaluri_iinm1n

Hello @Jonathan Chatfield

Welcome to the community.

Assuming you have lookupIssues, try to implement below steps to begin with:

Trigger = Issue Transitioned to Done
If Condition = Issue type = Sub-task
lookupIssues => parent = {{issue.parent}}
create Variable => (allSubtaskcount) = {{lookupIssues.size}}
lookupIssues => parent = {{issue.parent}} and status = Done
create Variable => (doneSubtaskcount) = {{lookupIssues.size}}
Log statement => {{#=}}ABS({{donesubtasks}} / {{allsubtasks}} *100){{/}}

If you can get upto here, next is a series of If Conditions & Branch steps.

So try to get started with the rule, refer to screenshot and share screenshot of your rule / audit log at least until above steps and we can proceed further to do If Condition/Branch evaluation.

Stefan Salzl

Hi @Jonathan Chatfield - welcome to the community,

I suggest the following:

whenever a subtask is set to done the rule should run and check for all subtasks in the story. This will be done with a lookupIssues (collect all done subtasks within the same parent).

then going through the options with if-else conditions calculating the percentage of done subtasks and transitioning the parent via parent-branch.

see the screenshot below (I just took the status I have in my system - need to be changed according your requirements):

Hope this was helpful. Let me know if you have any further questions.

Best
Stefan

Jonathan Chatfield

Hello Kalyan,

Thank you for responding back to me so quickly! I am really enjoying Jira and wanting to have a automating way of helping the team out. I am not seeing a lookup issue button on the action's selections. Can you tell me if I am missing it? I love having both of your rules in my engine list so I will be building both just in case for the future! I do really appreciate the help and guidance!

Jonathan Chatfield

Hello Stefan,

Kalyan Sattaluri_iinm1n

Hello @Jonathan Chatfield

So, looks like you dont have lookupIssues. Which is fine. I am going to list you alternative steps. Can you replicate them and run the rule by transitioning a sub-task and sharing the audit log.

Trigger = Issue Transitioned to Done
If Condition = Issue type = Sub-task
Log Statement = {{issue.parent.subtasks.size}}
Log Statement = {{#=}} 0{{#issue.parent.subtasks}}{{#if(equals(status.name,"Done"))}} +1 {{/}}{{/}}{{/}}
Log Statement = {{#=}}{{#=}}0{{#issue.parent.subtasks}}{{#if(equals(status.name,"Done"))}} +1 {{/}}{{/}}{{/}} / {{issue.parent.subtasks.size}} *100{{/}}

As mentioned, implement the rule like I have in below and share screenshot with audit log. Once done, we can continue with the If/Branch logic I mentioned.

Jonathan Chatfield

Test Kalyan.jpg
I am on config change status still. I have made a change to a subtask status from done to To Do and back to Done. I do not see like yours where it says the status on the rule is success.

Stefan Salzl

Hi @Jonathan Chatfield

Could you please show a screenshot of your rule details? Furthermore: which versions are you running (Jira as well as automation).

Could you please also try setting up a complete new rule with just the trigger, the first condition and the first audit log action? Sometimes it happens that up glitchy after editing or shifting components. Let‘s try if the same logic works in a newly created rule.

Another point that could be checked is the server log. If you arent able to acccess theog files ask your admin. The should be able to access.

Best
Stefan

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