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How to bulk update features "Teams" Field ( Program Board --> Quick View ) in Jira Align?

Bhanu Prakash

Hello Jira Align Admins and Users,

Navigation Steps to reach the field that i am asking about:

1. Go to Jira Align in New Navigation, Select a Program from the Top Tier.

2. In left Navigation select Program Increment.

3. Select Program Board ==> All Features for each team will be displayed.

4. Select a Feature ==> Feature will be opened in Quick View.

5. Selected Feature will be opened in Quick View and Quick View Will have only 2 fields( Teams and Team Target Completion Iterations).

Question:

Is there a way i can bulk edit "Teams" field in Quick View (Program Board) ?

Accepted answers

All comments

Steve Sauser

@Bhanu Prakash Thank you for your question!

Program Board - Teams:

This field is unique to this page only at this time, however there is logic to auto-assign a Team based upon that/those teams having at least 1 Story (any issue type mapped to Story) parented by the Feature itself.
There is not currently an API that will update the Program Board itself, but you could leverage Automation for Jira to populate a "base story" (just nominal information that will be changed later by the team) under the Epic (Jira Feature) and you will have populated the Teams field once the sync from Jira to JA has completed.

Program Board - Team Target Completion Sprints:

This field also is unique to the Program Board itself and does not populate based upon any other system action.
There is not currently an API that will update the Program Board itself.
Bulk update here would be unexpected as each individual Team should be empowered to plan their work in their sprint and each team would need to set their own Target Completion Sprint.

Would you be willing to provide a little more detail on your expected outcomes and any process you envision to occur using some sort of bulk update?

Ahmet Kilic - T2T

Hey @Bhanu Prakash

Feature in Jira Align has no assignment directly to the Team. This is inherited information from the Story level assignment.

The Program Board displays the story assignment.

You have to navigate the Team where you want to make bulk updates. And then please follow the instructions. There are some ways to make bulk update/mass move for sure. See the article below:

https://community.atlassian.com/t5/Jira-Align-questions/Can-bulk-edits-be-performed-on-Jira-Align-Features/qaq-p/2025224
- Mass move
- Or Excel import for complicated cases to update multiple teams'S stories

I hope, this helps.

Kind regards,

Ahmet

Bhanu Prakash

@Steve Sauser

Thank you for your clarification on the question. I see that you have already addressed that there is no API at this point for the Fields in Quick View(Program Board).

Current Situation:

PO's and SM's who use Jira Align feel that they need to do manual updates in the Quick View every time there is a feature created. Which they don't want to do.

Users Expect that Team field(present in Quick View) in Jira align Features also sync from Jira like how story synchronizes. Which i know currently is not possible.

Question:
Can you explain more about "logic to auto-assign a Team based upon that/those teams having at least 1 Story (any issue type mapped to Story) parented by the Feature itself."

Any Link that you can share so that i can refer to it.

Your Question:
Would you be willing to provide a little more detail on your expected outcomes and any process you envision to occur using some sort of bulk update?

Answer:
There are a bunch of Features which are specific to one team, This features span across a Quarter, We would like to assign these Features with the team name in Bulk (or) Automatically based on the Stories in it if possible.

Bhanu Prakash

@Ahmet Kilic - T2T ,

thank you for your time and useful information, We are not looking for Bulk updates on the feature, but a way to update information in Quick View (Program Board--> Click on a Feature--> Want to update Teams field)

Ahmet Kilic - T2T

No problem. Happy to help you with. Let's try again.

Please correct me if I get you wrong.

You open up program board
Click on a feature and you see "Team" in quick view
1. Do you want to update the "Team" field of the Feature you clicked on?
  1. If yes: once again -> Jira Align Feature itself is holding no team by design. These are inherited information bottom-up from Stories.
2. Or do You want to Update the "Team" field of the Stories connected to this Feature you clicked on?
  1. If yes: currently it is not possible in the UI of the Program Board.

Steve Sauser

@Bhanu Prakash Absolutely!

Just as a precursor I do want to state that there is working being done in the space of teams to features that would potentially reduce this friction. I don't have all the details (Product is currently in Exploration), but watch for future announcements.

Logic to Assign Teams to Features through stories (Data Center):

We will start with the addon (free) - Automation for Jira
This is currently only available in Data Center, if your implementation is cloud I will provide a secondary addon.
Select "Documentation" from the bottom right of the screen.
The resulting page will be the documenation, it will be important to read the basics, but to your specific case expand "Get started with Jira Automation", then expand "Automation basics" and selec the "Use the Jira automation template library".
In the section called "View pre-defined automation rules" select the Automation template library
You will find multiple pre-defined rules that you can leverage as a base to accomplish the goal.
- Example: Automatically add 3 sub-tasks on issue creation this will give you an example you can build off of.

Logic to Assign Teams to Features through stories (Cloud):

Addon (does have costs associated, review the Pricing Tab) - ScriptRunner for Jira
This will require a little more indepth knowledge in the coding space, but you also have the ability to interact with Adaptavist to ask some questions about how you might accomplish a given outcome.
- When a Feature is created create a story for each team identified in a multi-select drop down.
- When a team is added to a Feature through this multi-select drop down create a story for the team.
While this is a little more complex and would likely require some fields to be created it would serve the purpose you are seeking.

I believe this would at least assist with getting the right teams identified and a base story created so that it would populate on the Quick View, however at current state I don't see any appropriate method (due to the lack of the API) to set the Team Target Completion Sprint, this would still require the Team level PO/SM and/or team to know which ones they need to set the value upon.

I hope this helps.

Bhanu Prakash

Please vote for this feature to get attention from Atlassian: https:// jira.atlassian.com/browse/JIRAALIGN-5827

Steve Sauser

@Bhanu Prakash I noticed some updates to your questions above and wanted to address them for you.

If you access this page it will provide a lot of documentation, including your question around the "Auto-Assign based upon a Story".

Program Board

Specifically this text: When a feature is first added to the board – either through creating or editing a related story and assigning it to a relevant team and sprint, or by manually adding an orphan feature – it will be found in the Unplanned Sprint column.

In short, here is the key to this functionality. In Jira (or it could be done in JA, but teams work in Jira), if at least 1 Story (with the team value for the team who is going to work on the Feature) is parented by the Feature in question then the Feature in the Program Board will have that team already selected (technically for each team who meet the criteria) inside the Quick View which will also place a record of the Feature in the main Program Board Page.

Teams who have at least 1 Story (parented by the Feature) are unable to be directly removed from the Feature (the story would have to be removed).
Teams who have been added manually are able to be removed (unless a subsequent story has been added which meet the conditions.

Here is a Loom video to help demonstrate the function.

Loom Video Demonstration

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