There is no prompt to ask me close Epic when all stories are closed

Jar Lady

Previously when I linked Epic, Stories and Tasks together using the Jira Automation Rule, there will be a prompt to ask me if I wish to close Epic when all the stories are done. But after I added Sub-Tasks, the prompt is no longer there. How should I configure my rule such that Epic, Stories, Tasks and Sub-Tasks are linked together and:

1) when Tasks are done, Story will be closed

2) when Stories are done, the Epic will be closed? (either by prompt or rule)

I have tried all ways to make the above work using Jira Automation Rules but didn't succeed.

Currently the Epic, Stories, Tasks and Sub-Tasks are linked via "blocks" relation and I also tag them to Epic Link.

Ste Wright

Hi @Jar Lady 

Just to confirm, do you want Automation to auto-close these issues?

Could you share your current rule(s)?

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Just to note, it's probably best to...

• Create 2 separate rules
  • One to close the Epic based on Stories closing
  • The second to close the Stories based on Sub-tasks closing
• Allow the rule which closes the Epic to be activated by the rule which closes the Stories. You can allow this in "Rule Details"
• Use the official parent/child relationships, rather than linked issues - it's more definitive in Branches

Edit: Documented below how these rules might look

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Rule 1 - Close Stories

• Trigger: Issue Transitioned
  • To status = Done
• Condition: Issue fields condition
  • Field = Issue Type
  • Condition = equals
  • Value = Sub-task
    • Branch: Related issues
      • Type = Parent
        • Branch-Condition: Related issues condition
          • Related issues = Sub-tasks
          • Condition = All match specified JQL
          • Matching JQL - status = Done
        • Branch-Action: Transition issue
          • Destination Status = Done

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Rule 2 - Close Epic

• Trigger: Issue Transitioned
  • To status = Done
• Condition: Issue fields condition
  • Field = Issue Type
  • Condition = is not one of
  • Value = Epic, Sub-task
    • Branch: Related issues
      • Type = Epic (parent)
        • Branch-Condition: Related issues condition
          • Related issues = Stories (or other issues in this Epic)
          • Condition = All match specified JQL
          • Matching JQL - status = Done
        • Branch-Action: Transition issue
          • Destination Status = Done
• Rule Details...
  • Check to allow other rule actions to trigger this rule = TRUE (check box)

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Notes:

• You might need additional rules if additional Sub-tasks and/or Stories could be added once a parent is closed. These rules would reopen the parent issues.

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Let us know if these work!

Ste