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Forecast by Feature

Banke Tuyo-Yussuf

Is anyone using the "Forecast by Feature" with any success? Or able to forecast team capacity at the team level (not the program level)? I'm trying to forecast team capacity based on current workload and determine where team can take on more work in the future - 6 to 9 months ahead and I'm not finding a good solution with both Jira and Jira Align. Suggestions from those who has been able to accomplish this goal is appreciated. Thanks!

The screen below is what I've been able to do with the forecasting feature. It's is not useful because I'd like to see how our current Features spread over future periods and where we have excess capacity. Screenshot 2024-03-05 103716.png

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Allan Maxwell

Would this view work for you? I've highlighted the Teams in Green and the PIs in Blue.

Screenshot 2024-03-05 at 12.05.31 PM.png

Banke Tuyo-Yussuf

Hi @Allan Maxwell thanks for your response! This format will not work because, I'm a product owner for 1 team and I'd like to see how long it will take to complete the existing workload across time and where we may have excess capacity to pick up additional work based on existing features/stories in Jira by sprint/iteration. I would like to use JA or Jira because manipulating the data in Excel is very time consuming and static; as you can imagine. Thanks again!!

Ahmet Kilic - T2T

Hi @Banke Tuyo-Yussuf

we both agree with that Excel is not suitable tool for the requirements below.

Request 1: how long it will take to complete the existing workload across time
Request 2: where we may have excess capacity to pick up additional work based on existing features/stories in Jira by sprint/iteration

Have you ever tried to use Backlog, Roadmap in combination with "Program Allocation Report" in Jira Align? I think the description above fits better here since color-coding will help you out with the workload.

For sure, it would be great improvement, if we had a workload per sprint and velocity in the Program board. this would make life easier for all agile teams and stakeholders. @Allan Maxwell

Forecasting against Capacity is dedicated for Program and/or Portfolio level planing. It enables you high-level on Epics or Features

to plan only one PI with no sprints
to get an understanding of how much capacity/time you need to achieve the desired work planned.

I hope this helps.

Warm regards,

Ahmet at catworkx

Allan Maxwell

@Banke Tuyo-Yussuf Still not what you are looking for, but maybe helpful is the Team Story Backlog in Kanban Iteration view. This shows any number of Sprints from multiple PIs. You can see the team load vs the Velocity (or some override of velocity).

Screenshot 2024-03-06 at 9.10.41 AM.png

Banke Tuyo-Yussuf

@Ahmet Kilic - T2T Thank you very much for taking time to outline my question to make it more clear ... and also providing some suggestions. I didn't find "Program Allocation Report" in Jira Align - with both old and new navigation. Please double check to see if that is the correct report name when you get a chance. Thanks again!!

Banke Tuyo-Yussuf

Thanks @Allan Maxwell , but no... this view doesn't help.

Ahmet Kilic - T2T

Hi @Banke Tuyo-Yussuf

thanks for your reply.

Program Allocation is a report at the Program level. So please click on the program you work in and navigate sidebar on the left hand side. In case you can't find it in your environment, this means your account has been Not granted to the report. Contact your JA super admin.

See the screenshot below:

Screenshot 2024-03-08 at 10.38.32.png

I noticed that you're working as a product owner and responsible only one team. So that I encourage you to use Team Backlog in Kanban Iteration View as @Allan Maxwell recommended.

See the screenshot below:

Screenshot 2024-03-08 at 10.49.38.png

I hope it helps.

Best,

Ahmet

Christoph Piotrowski [catworkx]

Hello @Banke Tuyo-Yussuf , I also want to add my 2 cents.

I am not fully sure, if the description mixes up capacity and effort, but I would like to point out a new gadget in the program room that might help you get the information you are looking for:

Pls visit the program room, enable the new forecast vs capacity gadget using the "lonely" toggle button:

Bildschirmfoto 2024-03-08 um 13.53.49.png

Pls also select your team. You should find a forecast vs capacity bar showing the situation for your team only.

Best regards

Christoph

Banke Tuyo-Yussuf

Hi @Christoph Piotrowski [catworkx] thank you for your input!! @Ahmet Kilic - T2T @Allan Maxwell Thanks for your input as well!! I really appreciate your efforts. Still, please hang with me for some more time ... I need all your help to find a workable solution. I'm attaching a worksheet that I created to answer the question of ... based on team capacity, current work - in which sprint can the team have available capacity to pick up new/more work?

How could I use both Jira & Jira Align to answer this question ... and quickly. It took me several hours to create this worksheet, and I'm sure that there is an easier way because the data is in Jira and Jira Align. Some background info... we are 6 teams - 6 product owners... working side-by-side to improve the product and have inter-team dependencies...therefore, sometimes one team has to wait for another team to finish before the other team can begin a particular work stream. Each product owner needs to answer this question... at the team level.

About the excel worksheet, row 5 shows where we have excess capacity in story points, by sprint once we estimate how long existing workstreams will start and be completed. Cells A4: A14 - each cell represents 10% of team velocity, and our team's velocity is 140 story points per sprint. The cells highlighted in yellow are portions of each sprint where team has excess capacity - either to increase the work or reduce effort... I hope I'm using the correct terms. Screenshot 2024-03-17 154616.png

How can I expand on the forecast vs capacity that show at the program levelThe forecast vs capacity highlighted to the right in the image below doesn't provide useful information with the current view

Screenshot 2024-03-17 163405.png

as @Ahmet Kilic - T2T helped me outline the "ask" earlier in the conversation

Request 1: how long it will take to complete the existing workload across time [sprints]
Request 2: where we may have excess capacity to pick up additional work based on existing features/stories in Jira by sprint/iteration

Thank you all in advance! I'm hoping for a very simple solution.

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