Automatically move on the already planned tasks

Question

Hello everybody,

Real case: I coordinate a team of 5 developers, and we all work 40 hours per week. Every two weeks, I plan the work for the team for the following two weeks. However, we often encounter unexpected issues in the middle of the week that cause delays.

Question: I would like to know if it is possible to automatically move on the already planned tasks in case we receive an unplanned task in the middle of the week.

Please let me know if you have any suggestions or solutions. Thank you!

Sam Harding · Answer

Hi @Mattia Meneghetti

This should be possible to do, the exact configuration of the rule would depend on exactly how you would like it to work.

For example, lets say you wanted to move all the tickets assigned to Mario in the current sprint, when a new ticket assigned to Mario is added to the sprint.

You could have the following rule:

Trigger -> On issue created
Branch -> Related Issues -> JQL -> Sprint = {{issue.Sprint}} and assignee = {{issue.assignee}}

Then inside the branch
Edit issue -> Field "Planned Start Date" -> {{issue.Start Date.plusBusinessHours(triggerIssue.timetracking.remainingEstimateSeconds / 3600)}}

That should push any issues assigned to the new blocked assignee forward by how ever many hours are estimated on the blocker.

Give that a go, and if you have any problems with the configuration please reach out so we can try to address them

Cheers
Sam

Mattia Meneghetti · Answer

Hi @Ste Wright ,

i will try to give you more information with a real example, i have:

* "issue one" with an effort of 7 hours
* "issue two" with an effort of 7 hours
* Mario Rossi work 7 hours per day

This is the week plan for developer Mario Rossi:

* Monday: issue one planned, the day is full
* Tuesday: issue two planned, the day is full

Monday morning we receive a blocker issue with 14 hours of effort, i need an automation to do that for Mario Rossi:

* Monday: blocker issue, the day is full
* Tuesday: blocker issue, the day is full
* Wednesday: issue one planned, the day is full, the issue one automatically shifted because the blocker issue
* Thursday: issue two planned, the issue two automatically shifted because the blocker issue
* ..

I hope i help you to better understand my question.

Thank you.

Ste Wright · Answer

Hi @Mattia Meneghetti

Can I clarify what you mean by "automatically move on" the planned tasks?

More information would be great!

Ste