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How can I hide the page history for non-logged people

Dagmar Cervenkova

Hello,

we would like to publish our documentation and I haven't found anywhere that people who get to our wiki can't access to the page history.

Snímek obrazovky 2023-06-02 v 10.52.53.png

Accepted answers

All comments

Kian Stack Mumo Systems

@Dagmar Cervenkova, as far as I am aware if a user can see the page they can view the history.

Thanks,

Kian

Darryl Lee

@Kian Stack Mumo Systems is correct - there is a Suggestion you could vote for, but since it's remained open for almost 9 years, I'm not optimistic a vote would make a difference:

CONFCLOUD-34041 - Disabling the ability to view the "Page History" on a space

HUH. I just thought of an actual use case for Confluence automation.

If page status of a page in "Private Staging space" changes to "Ready for Publication".
Copy page to "Public Documentation space". (Which will not include page history. Also, it will not include comments, which would also be useful, I think.)

For extra credit, it'd be interesting to see if we could check:

If a page in "Ready for Publication" status has been edited after "publication":
- Archive the old version of the published page
- Copy new version of the page to the "public space"

The challenges would be:

Getting the page history to see when status changed.
Archiving a different page than the triggering page.

Trevor Angle

You can use Confluence automation's CQL condition to check when the page was last edited, and you can use the "related entities" branch to archive a specific page

Darryl Lee

Thanks @Trevor Angle. I guess what I really need is to see if Status was already "Ready for Publication" prior to the edit that triggers a rule. Is there CQL for that?

Actually I'm not even sure how CQL would let you check "when the page was last edited". Doesn't CQL only let you do something like:

lastmodified > 2023-05-01

What I need is a hypothetical Smart Value like this:

{{previousVersionofPage.status}}

So I could compare it against "Ready for Publication" and if it matches, then yeah, I guess if related branches can included COPIED pages. Does Confluence have a concept of links like that? I guess I will see!

Darryl Lee

OK, fun experiments! When the trigger is Page status changed it looks that {{content}} contains some very useful values:

previousContentState={contentStateType=custom, id=833650689, color=#8777d9, name=Ready to publish},

currentContentState={contentStateType=space, id=833617923, color=#57d9a3, name=Ready for review}}

But when the trigger is Page edited (without changes in status) previousContentState and currentContentState are NOT POPULATED.

So then, for my extra credit, this lets us find when a PRIVATE page that had been edited (but status has not changed), and archive the old PUBLIC copy of page and then copy the new version over:

Screenshot 2023-06-02 at 5.11.52 PM.png

Combine this with the other rule I described and huh, you now have a "publishing" solution.

ONE PROBLEM:

@Trevor Angle can you please explain why Custom statuses are not showing up for the Page Status changed trigger? I DEFINITELY have scoped my rule for a single PRIVATE space which has the "Ready to publish" status, but it's not showing up: Screenshot 2023-06-02 at 5.23.55 PM.png

Is this a known issue?

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