Populate field based on a combination of other fields

Question

Desired Use Case:

* Feature/Requirement is created in Aha! including "Component" and "Sub-Component" fields
* Sent across to JIRA using the native integration, creating a JIRA Epic and associated stories
* There is an additional field on the JIRA Story, called "Risk Assessment", this field should be populated by a value based on the values of "Component" and "Sub-Component"

The values in "Component" and "Sub-Component" are Text Based

Risk Assessment should be a Boolean value "Yes" or "No"

Example:

If Component = Value A, Value B or Value C

and

Sub-Component = Value 1, Value 2 or Value 3

then

Risk Assessment = Yes

else

Risk Assessment = No

What would be the best way to achieve this use case?

Ash Yadav · Answer

Hi @Adam Cormack

In this instance I would recommend taking a look at setting automation rules as @Bill Sheboy mentioned as what you're describing is achievable with a Field Value Changed Trigger and Edit Issue Action (To update the Risk Assessment field).

You did mention sub-components, are these custom fields you have? (Both for component and sub-component)

Because as far as I'm aware sub-components aren't natively available in Jira Cloud.

https://jira.atlassian.com/browse/JRACLOUD-846

Unless you use a 3rd party plugin such as: https://marketplace.atlassian.com/apps/1211548/subcomponents-for-jira?tab=overview&hosting=datacenter

Alternatively:

* Create a custom field in JIRA called "Risk Assessment" with a data type of "Boolean".
* Configure the Aha! JIRA integration to map the "Component" and "Sub-Component" fields to their corresponding fields in JIRA when creating Epics and Stories.
* Create a JIRA workflow post-function that sets the value of the "Risk Assessment" field based on the values of the "Component" and "Sub-Component" fields.

* The post-function could be implemented using a scripting language supported by JIRA (Groovy or JS for example).
* The script would need to retrieve the values of the "Component" and "Sub-Component" fields from the JIRA issue and compare them to the specified values in the use case.
* Based on the comparison, the script would set the value of the "Risk Assessment" field to either "Yes" or "No".

I would personally use automation as it pretty much achieves the same result without having to write any custom code.

Kind Regards,

Ash

Bill Sheboy · Answer

Hi @Adam Cormack -- Welcome to the Atlassian Community!

I do not know if there is a "best" way to do this, although I can think of a couple of approaches:

* if you have one of the marketplace addons for scripting, you could make a calculated field
* you could use the built-in feature of automation rules to set the field

Kind regards,
Bill