Automation - Move Kanban Task from backlog to board on status change

Question

All items in our backlog have one of two statues: "Refined" or "Needs Refinement". This is because we have a combination of stake holders and team members populating the backlog. Before we push the task onto the board, we ensure the task meets a certain quality (Refined) to ensure team members working the tasks have a clear understanding of the work.

My question is using a Team-managed Kanban project with the backlog feature enabled, how do I use "Automation" to move a task from the backlog to the board or vs versa when the status changes? So far, when using "Automation" the available actions doesn't appear to support this but I could be missing something. Any help is appreciated.

Evert Eckhardt_di9sf1 · Answer

Works perfectly  @Franz Heutzenröder. Thanks for the guide!

Franz Heutzenröder · Answer

I created a guide how to move from Backlog to Board it with Automations: 
Automatically call Jira Rest API from Automations (for moving Issues to the Board)

Hope this helps.

Ste Wright · Answer

Hi @TTadashii-Ching

It's not possible to do this in Team-managed Projects.

This is because the backlog in a Kanban board isn't controlled by Statuses - it's a separate entity. This differs to Kanban backlog in Company-managed Projects, where it's set based on Status instead.

Alternatives are...

* Company-managed: Use a Kanban board, where the Status change itself would move it from Backlog > Board.
* Team-managed: Enable Sprints (i.e Scrum board), then use automation to add the sprint when the issue transitions, thus moving it from Backlog > Board.

There is a feature request for this you can view/vote for - see: JSWCLOUD-21481

Ste