Making a new jira board private

Question

Hello.

I'm spinning up a new team to manage a new ATS contract.
We've begun the procurement process and are starting to build a backlog or requirements.

One of the bidders is our current provider, for obvious reasons i need to ensure they do not have access to the new board.

I've created a new board and tried to ensure that only a few can access it. I've run a few tests and so far everyone can access it.

I've followed advice from posts that I've found in this community, but I've been unsuccessful.

Please help.

John Funk · Answer

Hey @Matt.Sutherland-Patman - you can control who the board filter is shared with so the supplier doesn't see the new board. I suspect it would be best to share it by Project Role.

Matt.Sutherland-Patman · Answer

Thank you for the replies and apologies for the delay in responding.

We are going through procurement for a replacement supplier and the new project board will be used to manage this.

One of the tenders is the existing supplier.
They have admin access to the existing project board, but I need to limit their access to the new board - until the new supplier is confirmed, without removing their access to the existing project board.

Ryan Gross_oygsg6 · Answer

In rereading your question, I'm now realizing you're saying that those who shouldn't have access to said board are admins on your instance...is this correct?

If so, then just the sharing alone won't prevent that, as admins have special access...in which case, you'd want to use issue-level security, per John's reply.