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Automation: Sending an email with lists of issues

Daria H_

Hello,

Could anyone knows if it is possible to send scheduled emails with multiple lists of issues using automation rules in Jira Server?

The concern is that I am trying to get an everyday report in which I will get lists of issues with different priorities. I also need to display the issue's status, key and summary. So, what I expect to get :

Issues with High priority:

111 - Test - In progress
112 - Testtest - On hold
...

Issues with Medium priority:

221 - Test test - To do
222 - Test testtest - Closed
...

...

I know how to use one JQL in one email, but I don't know how to use two of it. Maybe someone solved such kind of problems using Scriprunner's custom emails or something like that?

Accepted answers

All comments

Florian_8erf7n

Hi, that’s a built in function. You don’t need any automation plugins nor administrative rights.

On the top menu click “issues”.
Build a filter that lists what you want.
Save the filter.
Subscribe the filter.

https://support.atlassian.com/jira-core-cloud/docs/save-your-search-as-a-filter/

Gustavo Félix_5ziaxu

@Daria H_ Hi Daria, I have ScriptRunner . You can easily do that with an escalation service. There you can execute some jql's inside the groovy code.

And send the email with the information that you need.

Im not sure how to do it without a plugin. You can get a trial license to see if its what you need.

Daria H_

Hi @Florian

Thank you for your response.

Unfortunately, this method does not solve my problem because I need to see two different JQL requests which won't be mixed (as for instance when you subscribe to the filter which consists of two filters). And I also need to add some text info into the email(

Daria H_

Hi @Gustavo Félix

Thanks for the response.

I have ScriptRunner and I saw this feature, but I've never used Groovy. Do you have some examples of how to use it and what should I write here?

Gustavo Félix_5ziaxu

Hi @Daria H_
You can take this as an example.

It executes a jql and then iterates the results(issues).

Counts the issues with high priority .

And then sends an email. You have to configure an smtp outgoing mail server.

Hope it helps you.

import com.atlassian.jira.component.ComponentAccessor
import com.atlassian.jira.issue.Issue
import com.atlassian.jira.mail.Email
import com.atlassian.mail.server.SMTPMailServer
import com.atlassian.jira.web.bean.PagerFilter
import com.atlassian.jira.bc.issue.search.SearchService
import com.atlassian.jira.issue.util.DefaultIssueChangeHolder
import com.atlassian.jira.issue.index.IssueIndexingService

def user = ComponentAccessor.getJiraAuthenticationContext().getLoggedInUser()
SearchService searchService = ComponentAccessor.getComponent(SearchService.class)
List [] issues = null
def issueIndexingService = ComponentAccessor.getComponent(IssueIndexingService)

def queryJql = "project = test"

SearchService.ParseResult parseResult = searchService.parseQuery(user,queryJql)
def searchResult = searchService.search(user,parseResult.getQuery(), PagerFilter.getUnlimitedFilter())

List<Issue> results = searchResult.getResults()
log.warn(searchResult.getTotal())
int count = 0;
results.each { issue ->
if(issue.getPriority().getName().equals("High")){
count++;
}
}
log.warn "High->" + count

SMTPMailServer mailServer= ComponentAccessor.getMailServerManager().getDefaultSMTPMailServer()
if(mailServer){
Email email = new Email("pobox@test.mx")
email.setFromName("Gustavo")
email.setFrom("gfelix@test.mx")
email.setSubject("Information")
email.setBody("Count: "+ count.toString())
email.setTo("pobox@test.mx")
mailServer.send(email)
}

Boris Berenberg - Atlas Authority

We make https://marketplace.atlassian.com/apps/1211069/notification-assistant-for-jira-email?hosting=server&tab=overview which makes this super easy.

Kevin Bui

Hi @Daria H_

I can confirm that what you're looking to do is currently not possible using automation rules in Jira Server. It is, however, possible to do this in Jira Cloud using the Scheduled trigger combined with the Lookup issues action.

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