How do we forward emails in the Jira service desk to an email outside of the JSD?

Question

Hi!

In our company, there are employees that don't have access to the Jira service desk, but, occasionally, we have to share customer emails with them when it pertains to their work.

Is there a way to forward Jira emails/tickets to parties outside the service desk? Can we forward all the attachments and email responses too?

I hope my query makes sense. I can provide more information, if necessary.

Thanks in advance.

Juan Calderon · Answer

I'm having trouble mapping values to email body. What is the easiest way that I can find the values for a particular field in a request type/form? I have some custom fields that I'd like to include when creating an automation to send an email to an external user.

Jack Brickey · Answer

I recommend you use Automation in conjunction with some label or custom field that could be leveraged in the automation to identify who would get the email. Give it a try and let me know if you get stuck.

Najjar _Innovura_ · Answer

Hi @Fatima Abou-Eid

Welcome to Atlassian Community

JIRA can create email notifications for various events that happen throughout the life cycle of an issue, including custom events. To setup, an email notification, check out the notification scheme documentation.

You may link any type of event to send an email to a Single Email Address, or a User Custom Field

Single Email address allows to always send an email to a static email address for each request

User Custom Field allows to share an email with a chosen user (chosen by the agent or chosen by automation) that may vary from request to request

For sharing attachments, to my experience that wouldn't be possible unless user has application access to Jira (Agent or Software user) or the issue is be publicly accessible (can be viewed without login)

Bare in mind that a Single Email Address notification will only be sent if the issue is publicly viewable (as the email address of a non-Jira user could be specified, in which case a security check is not possible). Publicly viewable issues are issues which have a Permission scheme that gives the 'Browse Projects' permission to 'Anyone' (any non-logged-in users). The text template is used for notifications to a single email address.