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automation rule for subtask status change

Magdalena Migas

Dear Community,

I would like to ask a question about status transition for subtask using Jira automation.

if task = NEW - subtask = NEW
if task = TO DO or IN PROGRESS or PRETEST or TO TEST or DONE - subtask = TO DO
if task = BACKLOG - subtask = BACKLOG
if task = DELETED - subtask = DELETED

Is it doable in one rule or should i set up separate rule per condition ?

Accepted answers

Jack Brickey

i think you mean can it be one "rule" not "role"?

Assuming so I think you will want two rules if I'm understanding your situation.

a rule for the task creation -- here I think you will create a sub-task when a task is created (?)
a rule triggered by transition of a task -- here you will use an If/then condition: if task status = to do | in progress | pretest or ... then subtask status = to do....etc

All comments

Jack Brickey

i think you mean can it be one "rule" not "role"?

Assuming so I think you will want two rules if I'm understanding your situation.

a rule for the task creation -- here I think you will create a sub-task when a task is created (?)
a rule triggered by transition of a task -- here you will use an If/then condition: if task status = to do | in progress | pretest or ... then subtask status = to do....etc

Magdalena Migas

Is thats correct ?

Jack Brickey

No I don’t think so. I will come back to you here within the next couple of hours with a possible solution. I’m not where I can do this at the moment.

Magdalena Migas

ok thank you !

Canan ÇAPA

Following rule worked for me. Hope this helps:

Ekran Alıntısı.PNG

Irem Tunalier

Canan, greetings. Firstly, thank you for sharing. With some modifications, I'm currently able to run this automation in my own project. I just have one question. I've researched, but couldn't find an answer. Perhaps you have an idea.

Within tasks, there can be multiple subtasks. Currently, when the status of a subtask is updated, the main task is automatically updated as well. However, I want this to happen only once. In other words, I don't want the automation to keep setting the main task back to 'in progress' every time a subtask's status is updated. How can I add such control to this automation set?

Thank you very much in advance.

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