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How can I delete cards within my board columns?

alexandra_d8mjd4

I was playing around with my scrum board, and while adding and removing columns around, some have went from "unmapped," which I don't understand the purpose of that section, to sitting within the columns themselves.
> Please see screenshot 1

Here is the issue:

Case
When team members want to move their tasks from the dropdown within the task card itself, it gives you not only the board columns, but all the other labels within it, which is causing confusion.

Q: How can I get rid of all the unnecessary labels under a column from my board settings?

I assume by doing that, it will solve the issue with having those labels available in the status dropdown within the task cards as indicated in the image attached.
> Please see screenshot 2

Q: What do the colors blue, grey and green mean and how can this be changed????

Accepted answers

Jack Brickey

Hi @alexandra , welcome to the Community. Let me see if I can explain a few things here.

Unmapped - this is an area where you can choose to hide (no include) statuses on a board. I don’t use this very often but there are scenarios where you may not wish to allow transition to certain statuses from within a board.
statuses are mapped to board columns and as you have shown you can map multiple statuses to a given column. So let’s inspect the “To Review” column here. You have two statuses associate this column: To Review and In Review. Now I don’t know why you have two statuses for what would seem to only require one; To review seems more like a transition than a status to me but I am not aware of your process needs.
when you have two or more statuses in a column and drag an issue into the column you will get multiple option to drop the card into, one for each status. This is as it should be since you are transitioning the issue to a new status and you need to specify which one.

i hope this help but should you have further questions JLMK.

All comments

Jack Brickey

Hi @alexandra , welcome to the Community. Let me see if I can explain a few things here.

Unmapped - this is an area where you can choose to hide (no include) statuses on a board. I don’t use this very often but there are scenarios where you may not wish to allow transition to certain statuses from within a board.
statuses are mapped to board columns and as you have shown you can map multiple statuses to a given column. So let’s inspect the “To Review” column here. You have two statuses associate this column: To Review and In Review. Now I don’t know why you have two statuses for what would seem to only require one; To review seems more like a transition than a status to me but I am not aware of your process needs.
when you have two or more statuses in a column and drag an issue into the column you will get multiple option to drop the card into, one for each status. This is as it should be since you are transitioning the issue to a new status and you need to specify which one.

i hope this help but should you have further questions JLMK.

John Funk

Hi Alexandra - just to touch on a few things that Jack hasn't mentioned:

The blue, gray and green colors represent Status Categories for statuses. Blue are In Progress statues, Gray are To Do statues and Green are Done statues. So you can actually use the StatusCategory in filters to see those status groups of issues.

The reason that uses see those "labels" on the cards in the Status dropdown is because they relate to the Transitions in your workflow to each of those statuses. As Jack mentioned, if you have too many labels basically, you have too many statuses that you are trying to show. And it is very possible that some that you have as statuses are really just the transitions to other statuses that you already have.

In other words, if you get rid of either the To Review or In Review statuses, you will get rid of one of the labels.

alexandra_d8mjd4

Hey Jack - appreciate the response, but that hasn't answered my question unfortunately

Unmapped - this is an area where you can choose to hide (no include) statuses on a board.
A: I am aware of that
...but there are scenarios where you may not wish to allow transition to certain statuses from within a board.
A: Good to know.
statuses are mapped to board columns and as you have shown you can map multiple statuses to a given column.
A: I am aware of that
So let’s inspect the “To Review” column here. You have two statuses associate this column: To Review and In Review. Now I don’t know why you have two statuses for what would seem to only require one; To review seems more like a transition than a status to me but I am not aware of your process needs.
A: My question was how can I delete "To Review" and "In Review" because it went from being part of the columns to being a status.

alexandra_d8mjd4

Hey John - thanks for the follow up and explaining the Status Category colors!

Regarding the transition "labels" within status columns, I need to know how I can get delete them: The transition labels "In Review" and "To Review" under the column "To Review".

And is there a way to rename them?

Thanks in advance.

Jack Brickey

Hi Alexandra, thanks for the clarification. If you wish to remove the status for the column move it to the unmapped column. If yo7 wish to remove the status from the workflow the go to project settings > workflows and edit the workflow in question and remove the undesired status. When you go to publish the workflow you will need to choose which status to move any issue currently in the to be deleted status into. Basically you need to refactor your workflow to represent what you want and then map the statuses into the board columns as desired.

John Funk

Simply drag the statuses with those "labels" to the Unmapped statuses section.

alexandra_d8mjd4

I have, but they still appear in the dropdown, so team members will by accident drop tasks in those labels that are in "unmapped" and then those tasks don't appear on the board.

Another question:
How can you rename those transition labels within the status columns?