Don’t let your important migration details get lost. Use this template to keep everyone in the loop as you move to Jira Cloud (and save yourself time* in the process!).
Take a few minutes to customize the Cloud Migration Hub template for yourself. 👇
✨ The template ✨
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This template is focused on a Jira cloud migration. Depending on the scope and complexity of your migration, you can adapt it to your organization’s needs. Migrating other Atlassian products? Check out these templates:
Want to see more templates like this? Share your ideas in the comments below! 💬
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Where do your teams typically look for internal information? That’s likely the best place to build your migration hub.
Naturally, we’re partial to Confluence. 💁🏼♀️ Follow the instructions below to build a Confluence page – or adapt them to your chosen medium.
- Create a new Confluence page in your Server/Data Center instance. 📄
- Give your new page a snazzy title. Here are some ideas: 💡
- Cloud Migration Hub: Jira
- Jira Cloud Migration Hub
- Copy + paste the template below 👇 into your new page.
- If needed, change the table settings from Fixed Width to Responsive.
- Remove any irrelevant sections. ✂️
- Replace all italicized/bolded text with your own details. ✍️
- Publish your page. Be sure the right teams have access to view it! 🔓
- Link all your internal outreaches to your new Cloud Migration Hub. 🔗
- Sit back and appreciate all the repeat questions you just saved yourself. 😉
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For tips on crafting a communications plan and more, check out the Cloud Adoption Toolkit.
*** Start of template 👇***
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[Company/team] is moving to Jira Cloud! 🚀⛅️
[Give a high-level summary about what you’re doing and why it matters for the people reading. Feel free to tweak the example below.]
We’re migrating our Jira instance to the cloud! In addition to a better user experience, you’ll get cloud-only features like dark mode and timeline view.
Throughout our migration journey this page will be your hub for training resources, timeline changes, and other key updates.
High-level timeline 📆
The dates below are approximate and subject to change.
[Fill in approximate dates for the key milestones below. You may want to list the estimated month/quarter, then list specific dates as you get closer. Tip: Type // to use the date picker macro.]
Testing Window: [Date - Date]
Estimated Downtime: [Date - Date]
Go-Live: [Date]
Adjustment Phase: [Date - Date]
Why cloud? ⛅️
[In the sections below, include the key benefits for both your users and your organization.]
Better user experience 😌
- Quicker access to new feature releases
- Streamlined login experience
New features & integrations 🎁
[Highlight new features from Jira Cloud to get your team excited. We’ve listed a few popular ones below to get you started.]
[Add in any new integrations/plugins you’ll be supporting in cloud.]
Admin productivity 🏋️
- Minimal downtime for upgrades / maintenance
- Easier integration with third-party vendors
- Reduced admin effort for upgrade testing, custom workflows, and forms
Financial savings 💰
- Zero infrastructure maintenance
- No AWS / storage costs
- Shared cost for Atlassian Access
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[Link the image above to this Quick start guide for Jira Cloud]
Dive deeper with free courses 🤿
Get support 👤
Reach out ✉️
Submit a ticket via [link] or email the project team at [email] or [Slack/Teams channel].
Attend Office Hours 🙋
[link to calendar invite]
We'll use this time throughout the UAT phase to assist with test-related issues or answer any general questions you may have.
Help with testing 🧑💻
UAT guidelines 📄
For detailed UAT (User Acceptance Testing) instructions, see our [link to testing instructions*].
[*Need some guidance on what to include? Check out our UAT recommendations.]
Report a UAT issue 🪲
Submit a ticket via [link] or email the project team at [email] or [Slack/Teams channel].
Learn more 🗂️
[Include links/attachments to relevant materials like FAQs or more detailed project plans.]
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*** End of template 👆 ***
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