Our team is using a new instance of JIRA Service Desk Cloud (Jira Service Desk Application 3.3.0-OD). We are running into an issue where replies to an email chain creates a new JIRA task.
This seems to be the workflow that is causing it:
- Customer sends an email
- New JIRA created
- Agent responds to JIRA
- Email sent to customer
- Customer responds to another person in the email chain
- 2nd person responds to email
- New JIRA created.
I don't know if there is a setting somewhere that we have missed in the setup.
Help would be appreciated as duplicate tickets are being created daily.
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Thank you for the details provided.
When someone that was not added in the ticket answer a notification, it will create a new ticket, since the person doesn't have permission to comment.
As the customer is forwarding the notification for someone that is not the assignee, reporter, participant, watcher or part of an organization when this person replies, Jira will see that the person doesn't have permission and the ticket will be created.
The best option, in this case, is to create the ticket with this person as a participant, so when the customer forward the email and they reply, the comment will be added.
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