Start navigating Rovo
15 min
Beginner
By the end of this lesson, you’ll be able to:
- Locate and use Rovo Search, Chat, Agents, Studio and AI features across Atlassian apps and connected third-party platforms
- Utilize the Rovo Chrome extension to access and use Rovo Search, Chat, and Agents directly from your browser
- Access Rovo and AI features administration
Access Rovo Search
The Quick Find feature in Jira and Confluence is designed to help you quickly resume your work. Rovo powers the quick search bar in both apps. When you start typing in the search bar, it shows:
- Content you recently viewed or edited in your Atlassian apps (and selected third‑party apps, if connected)
- Search results that match your query
- Related spaces
- Related people
As you type, Quick Find filters the results that display below the search bar in real-time.
👉 For example: Marlena, a software developer, needs to quickly access a Confluence page she was working on. Using Quick Find, she starts typing a few keywords, and the page instantly pops up below the search bar. She clicks on it to add her update to the page.
👇 Start typing in search to see instantly filtered, relevant results.
Search across Atlassian and third-party apps with Rovo Search
Once you’ve searched for a term and opened the full search page, you’ll see the full Rovo Search experience. You’ll see and be able to filter relevant results across Atlassian apps, any third-party apps that your admin has connected to Rovo or that you connected to through smart links. This feature is particularly useful for more complex queries or when you need to find specific documents or data.
👉 For example: Bindi, an app designer, needs to find her team’s latest design mockups stored in both Confluence and Google Drive. She types in a few keywords into Rovo Search. Rovo retrieves relevant documents from both platforms, displaying them in a single search result. She’s able to quickly find the mockups and continue her design work seamlessly.
👇 From the search results page, filter by app, contributor, and more.
Rovo connectors enable your organization to connect data sources outside Atlassian to enhance Rovo Search, Chat, and Agents. Rovo can connect with several third-party apps, including Google Drive, SharePoint, Slack, GitHub, Microsoft Teams, and more.
There are two types of Rovo connectors:
- Admin-managed connectors: These are set up by an administrator to establish a connection between Rovo and a third-party app in order to access its data while still respecting users' permissions.
- Smart link connectors: These connectors don’t require an administrator to use smart link data to show results based on individual user permissions.
As a user, you need to authorize each third-party app one time for Rovo to enforce your permissions in that app; this authorization ensures you will see only the data you have permission to access. Once authenticated, Rovo can use and show data from that third-party app in your Rovo Search results.
Only org admins can authenticate a connector to Rovo.
Unleash the power of Rovo Search in Chrome
When you have the Rovo Chrome extension enabled, opening a new tab from anywhere in your browser allows you to immediately access the full power of Rovo’s universal searching capabilities; it also gives you easy access to Rovo Chat and other advanced AI tools. With the Rovo Chrome extension, simply open a new tab in Chrome, type your query in the search bar to search across your Atlassian and connected third-party apps.
To enable the Rovo Chrome extension:
- Open the Chrome Web Store and select Extensions in the left column.
- Browse or search for “Rovo”, then click Add to Chrome.
- Review the types of data that the extension will be able to access. Click Add extension.
👇 Open a new tab to effortlessly begin a new Rovo search.
Org admins may choose to install the Rovo Chrome extension on behalf of an organization.
Access Rovo Chat
You can start using Rovo Chat by clicking the Ask Rovo icon in the top-right of your Atlassian app’s navigation bar, using /rovo in Confluence or Jira editors, or from the app switcher. This opens the chat window, where you can type your questions and prompts, keep Chat in a side panel, or expand it to full-screen. Rovo Chat is available across Confluence, Jira, Jira Service Management, Jira Product Discovery, and Bitbucket Cloud, so you can get help directly in the context of your work.
👇 Click the icons below to explore elements of the Rovo Chat app interface.
Extend Rovo Chat capabilities to your Chrome browser
The Rovo Chrome extension gives you access to your organization’s knowledge from your Google Chrome browser. Use Rovo Chat to gain knowledge or ask questions about information on publicly available web pages, such as asking Chat to summarize the information, or cross-reference it with knowledge from your organization.
👇 Open Rovo Chat from a Chrome browser.
Rovo does not use information on private web pages, such as medical sites or bank account information, to infer answers to user prompts.
Access Agents
You can access Rovo agents in multiple ways:
- In the Rovo Chat window, users can find Rovo Agents using the search bar or filters like Favorites and My Agents.
- Through the Editor in Confluence or Jira, by typing the shortcut /rovo.
- Through Rovo’s browser extension, using the Rovo Chat interface.
- Through Studio, under the Agents page
When you find a suitable agent for the task you need to complete, you can view the agent’s profile to see more details by selecting More actions (represented by ···) next to the agent’s name.
Access Rovo Studio
The Studio app is designed for Atlassian builders and creators who want to optimize their workflows.
To access Rovo Studio, navigate to any of your Atlassian apps then select Studio from the app switcher.
👇 Click the boxes below to explore four main sections to help you manage and build within your Atlassian environment.
Access Rovo AI features
Rovo provides consistent AI features across Atlassian cloud apps, supporting a range of teams. These AI features are well integrated and help you save time while you work. Often, the AI Rovo icon will appear in the context of your selection.
👉 For example: The AI features within editors can generate, transform, or summarize content in applications like Confluence or Jira, making it easier to edit pages or comments. The same editor features are available in Jira, Atlas, and Trello for editing summaries and descriptions, with consistent functionality across all cloud apps.
👉 Another example: Automation is another core feature that operates uniformly across various apps. Creating automation using AI is identical whether you are setting up a rule in Confluence or in Jira.
👇 Click the tabs below to see various ways of using Rovo AI features.
You can easily access Rovo from the main editor toolbar by clicking the Rovo icon or browsing the Insert menu (represented by +).
The examples above are from Jira work item and Confluence page or comment, but the Rovo AI features appear similarly across all Jira apps, Trello, Goals and more.
To use Rovo AI features on content, it needs to meet Atlassian’s Acceptable Use Policy.
Make the most of the capabilities offered by Rovo
👇 Click the boxes below to explore some of the features available with Rovo.
Admins manage access to Rovo
Rovo apps and features are integrated throughout the Atlassian app suite to support team productivity. However, admins can manage how these apps and capabilities are used within their organization.
Admins can manage Rovo and AI settings from the admin hub by selecting Apps then AI settings.
Rovo respects app permissions, so users can only see and modify content they have permission to see or modify.
Your organization admin can follow these steps to activate AI so you can use it in your apps.
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