Visualize team workflows with Rovo: Create, share, and refine diagrams
5 min
By the end of this lesson, you’ll be able to:
- Use Rovo to create visual diagrams and flowcharts of team processes
- Share workflow visuals to improve understanding and alignment
- Accelerate onboarding and cross-team collaboration
Use Rovo to create process diagrams
👉 Our scenario: Lisa is a program manager for a distributed software team that ships a SaaS product. Her team recently experienced confusion during a critical release: QA didn’t know when to start testing, and the DevOps team was unclear about the approval process for production deployment. The release was delayed, and the feedback highlighted a lack of clear, shared process documentation.
Rovo enables Lisa to quickly generate, update, and share visual diagrams of her team’s workflows and processes. By analyzing her Jira work items, Confluence documentation, and integrated tools, Rovo can automatically create flowcharts that make steps and dependencies clear for everyone.
Visualize a release management workflow with Rovo
Lisa wants to create a visualization of the Release management workflow for her team so everyone, from developers to QA to DevOps, understands exactly what needs to happen.
👇 Click the boxes to explore the steps Lisa takes to create and share a visual diagram of the release management process.
Tips for Best Results
- Use clear, step-by-step language in your smart create prompt.
- Specify if you want a particular diagram type (for example: flowchart, swimlane, decision tree).
- After generation, personalize the diagram with team-specific details or branding.
Use Rovo to identify improvements for the team processes
Lisa can now use Rovo’s smart create capability to generate ideas and improvements for the team’s process diagrammed on the whiteboard.
Specifically, Lisa uses Rovo’s Brainstorm capability, which analyzes the existing content, such as sticky notes, shapes, and connectors, then suggests new ideas or enhancements directly on the whiteboard.
Rovo’s explore ideas capability is useful for collaborative sessions where you want to expand on current workflows, identify bottlenecks, or gather creative solutions from your team without starting from scratch. The generated ideas appear as new sticky notes, which you can then organize, group, or turn into actionable tasks.
To generate ideas and improvements in the process whiteboard:
1. Lisa navigates to the whiteboard containing the team’s process diagram.
2. Lisa selects elements like sticky notes or shapes that represent the current process. She can press Ctrl+A or Cmd+A to select the whole diagram.
3. She clicks on the Smart Create button in the whiteboard toolbar and chooses the Explore ideas option.
4. In the Rovo prompt field, she enters Suggest improvements to the release management process " and then selects enter.
5. Rovo adds suggestions for improvements to the process as sticky notes on the whiteboard.
6. Lisa reviews, discusses, and refines the suggestions with the team, grouping related ideas or discarding irrelevant ones.
7. As the team collaborates on the content cards generated by Rovo, they create sticky notes with the ideas they want to focus on.
8. They select the sticky notes, then select + Create a Jira work item to turn the idea into a work item.
👇 Here’s what the whiteboard looks like.
This approach helps teams rapidly surface improvements they can make and ensures that brainstorming is structured, inclusive, and actionable.