Learn from Rovo definitions and knowledge cards
10 min
By the end of this lesson, you’ll be able to:
- Define unfamiliar terms and acronyms using Rovo definitions
- Edit or add a definition to Rovo
- Gain insights and identify related topics and questions with knowledge cards
Gain context with definitions
Rovo’s contextual definitions are cards that explain unfamiliar terms and acronyms without requiring you to leave what you’re working on. When you encounter a company-specific term, abbreviation, or project name, Rovo can show a concise definition based on content in Confluence or your current site. These cards may appear in search results or inline for highlighted terms, and only use information you have permission to access.
👉 For example: Liam, a new hire to the team, encounters the highlighted term "H2 FY25" in a description during his onboarding. By using Rovo definitions, he quickly learns that it is the second half of the fiscal year, helping him understand the context of the project deadline without interrupting his workflow.
👇 See a definition by highlighting a term and clicking Define.
Define unfamiliar terms in context
You can access definitions in Confluence and Jira as well as in webpages and Google Docs, if you have the Rovo Chrome extension.
👇 Click the tabs below to see how to surface definitions within and outside of Atlassian apps.
To see a definition in Confluence or Jira:
- In view mode of Confluence or Jira, click a highlighted term that Rovo has automatically recognized as an acronym or keyword (indicated by rainbow underlining).
- Alternatively, if the term is not underlined, highlight the text and click Define in the floating toolbar that appears above it. A definition will appear in a small rectangle panel above or below the highlighted text.
👇 Select unhighlighted text and ask Rovo to define it for you.
The definition will cite sources used to create the definition and provide relevant follow-up questions that you can click to dive deeper within Rovo Chat.
👇 Clicking suggested follow-up questions starts a new conversation in Rovo Chat.
See an incorrect definition or can’t find one? Edit it or add a new one!
If the definition isn't quite right, or if the acronym or keyword means something else in a particular context, you can edit it. Definitions can be restricted to show only in a specific Confluence space, Jira project, or opened up to the whole site, allowing you and your teammates to get the right terms for your context.
To edit a definition:
- From the view mode of a Confluence page, highlight the word you want to define.
- Click Define in the floating toolbar.
- Once the definition appears, click the ellipsis menu (represented by ...).
- Select Edit this definition.
- Type your new definition, and optionally Add a Source of a Confluence page.
- Choose a visibility restriction, then click Update.
Your edited definition will be visible immediately. Anyone on your site can edit definitions, and they are stored for one year.
👇 Easily edit an incorrect definition and decide who should see it.
If Rovo can’t find a definition for the text you’ve highlighted, it shows a message indicating that no definition is available. From there, you can follow the same steps as Edit a definition to add a new one.
Learn relevant information with knowledge cards
Knowledge cards are compact panels that surface key information related to your search or a highlighted term. They give a short, focused view of relevant details and connections, so you can quickly build context without leaving what you’re working on.
Rovo searches across your Atlassian apps and connected third-party apps so you can see relevant information without leaving your current context. These cards appear as rectangular boxes that are brought up in response to a search query above your results, giving a brief snapshot of key details. You can select a knowledge card to open it and explore related topics, follow-up questions, and additional insights.
You may encounter different types of knowledge cards, such as:
- Person cards provide details about a team member, such as their role, recent activity and projects, collaborators, and areas of expertise.
- Team cards summarize key information about a team, such as members, roles, and current projects.
👉For example: Nath, a software engineer, has been assigned to a cross-functional project with someone he has never worked with before. He searches his teammate's name in Rovo Search and uses the person card to find out more about them, their current projects, and expertise, helping him collaborate more effectively.
👇 Knowledge cards appear above your search results.
Try it yourself
Open Confluence and follow along.
👇 Click the tabs below to follow the instructions to practice what you’ve learned in this lesson.
In the search bar, type your name or the name of a colleague. A knowledge card should appear above the search results.
Click on the knowledge card to explore the information.