Manage pages in Confluence
10 min
Beginner
By the end of this lesson, you'll be able to:
- Move content within a space or to a new space
- Convert pages to the cloud editor
- Explain the difference between archiving and deleting content
- Use labels to make pages easy to find
- Gain insight from page analytics
- Troubleshoot page permissions
Move pages
You can move pages within a space to change how they’re nested and sorted.
👉 For example: Tim, a marketing strategist, uses his space to share documentation for his team. He creates a new document that explains how to use their email campaign tool. Tim wants to group this document with other information about email campaigns, so he moves them all under a parent page called “Email campaigns.”
👇 Here's how to move a page using the content tree.
If you move a parent page, all of its child pages move, too.
You can also move pages to another space. However, you'll need space admin permissions in the pages' current space, as well as view and add permissions in the space you're moving them to.
👉 For example: Heidi created a database in her personal space to track emails for vendors her team often works with. Her teammate asks Heidi to move the page to their team space, so people can more easily reference it.
To move a page to a different space:
- On a page, select More actions (represented by ···), then Move.
- Select a space to move the page to.
- Select and drag the page within the space’s content tree.
- Select Move.
Convert pages to the cloud editor
If your space has legacy Confluence pages, you can convert them to the cloud editor. The cloud editor lets you create content with enhanced collaboration and faster loading times. It's also future-proof because your content will continue to be compatible with future advancements across Atlassian apps.
👇Select the tabs below to learn how to convert to the cloud editor.
If you're able to convert to the Confluence cloud editor, you'll receive a pop-up when you edit a page asking if you want to convert to the editor. Select Update page to do so.
However, if your page has content that's not supported in the cloud, you won't see the option to convert to the cloud editor.
Most elements on your pages convert seamlessly. However, there are a few elements that can't convert or need slight modifications after conversion. Check out a full list at Atlassian Support.
Delete, archive, and restore pages
What’s the difference between deleting and archiving pages?
If you don’t need a page anymore, you have two options.
You can archive the page, which removes it from your content tree and search, then stores it in an Archived section. Links to archived items will still work.
You can also delete pages that you don’t need, which sends them to the Trash in Space settings. The space admin can restore deleted pages from the trash or delete them permanently.
To archive or delete a page:
1. Select More actions (represented by •••). You should see both options.
👇 Here's how to archive a page.
If you delete a parent page, the child pages move up to the nearest parent page. This will also affect incoming links and macros referencing the page in other pages.
Restore previous versions of pages
Confluence tracks the history of changes to each page by creating a new version of the page each time you publish it. You can view the changes between different versions and restore previous versions. This replaces the current page with an older version.
To view the history of your page or restore your page to an older version, go to More actions (represented by •••) and select Version history, then Restore.
👇 Here's how to access a page’s history and restore an older version.
You may not have permission to archive, delete, or restore pages. You can contact your space admin if you need help!
Add labels to pages
Labels are keywords you can add to pages to make them easier to find. They help boost the visibility of your page in the search results, giving your page a better chance of being read.
👉 For example: You can add an "onboarding" label to all pages related to welcoming new employees. A search for "onboarding" will return every page with this label.
To add a label to a page:
- Make sure you're in read mode, then select Add labels at the bottom of the page.
- Type each label and select Close.
👇 Here's how to add labels to a page.
Labels work best when your team uses them consistently. You don't want some tags with "onboarding" and others with "on-boarding." Whenever possible, select an existing label from the drop-down list to ensure consistency.
Understand how users interact with your pages
View page analytics
Confluence gathers data about how users view your pages, including:
- How many users have viewed your page
- When they last viewed your page
- How many times each user has viewed the page
To see your Page analytics dashboard:
- Navigate to your space, then select More actions (represented by •••) next to the space name in the sidebar.
- Select Analytics.
- Select the Content tab.
- Select the page you want to view the analytics of.
👇The Page analytics dashboard also presents this information as a graph.
Only Confluence Premium and Enterprise have page analytics. If you don’t see this feature, you may have a different Confluence subscription.
Inspect page permissions
Admins can also restrict what users can do in spaces and throughout Confluence. While you can control who can see and edit the pages you create, admins also have to give them access to editing and viewing pages in Confluence in general.
The Inspect permissions tool can help you understand why a user can’t see your page.
👇You can use the Inspect permissions tool from the Restrictions dialog.
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Use automation in Confluence
- Create smart buttons
- Create Confluence automation rules