John Funk Community Champion

Exactly. :-)

Great! Let's take a look at the Build Your Own Validator then. I will probably need some help with the syntax from the JMWE support folks but they are great to work with. 

It's not actually modifying the existing notification scheme in Jira using ScriptRunner or Automation for Jira - it's creating a new notification (like Send Email) for the second type. 

The instructions are just going to tell you have to modify the Permission Scheme. Which you already know how to do. There are no specific instructions on how to setup projects so that External Users can't see them. The problem is that Jira is going to place all new users in the jira-users group. Then the default for all…

Yes, you will need to modify the other existing Permission Schemes to use a different project role for Browse Projects that does not include the External people. It's a bit of extra work, but it will function as you would like it to. 

You are going to need an add-on like JMWE. With that tool you could do a custom validator that would probably get what you need. Without the add-on, you are not going to be able to use the Validator because you can't put conditions on Validators with out of the box Jira. 

Are you asking where to find the Permission Scheme and how to Edit it? Or are you asking what changes to make when you are editing it? For the second part, you would add a permission for the Browse Project permission to allow the new Project Role to see the project. You would probably need to do that for Edit Issue, Create…

Not sure about doing it through Rest API. I did find this article on doing it through Scriptrunner: https://community.atlassian.com/t5/Jira-Core-questions/Update-drop-down-custom-field-using-script-runner-listener/qaq-p/132789

WOW - that's quite the workflow! But is there a particular transition you need assistance with? If so, what exactly do you need it to do that it is not doing right now? And can you click on the Validators or Conditions and show a screenshot of those details?

Let me know your final solution - would be interested in how you implemented it. :-)

You will need to create an additional project role at the Jira Systems level. Go to Settings > System, then Project Roles under Security. Once you add the new Project Role, then you can assign people to it. And then change your Permission Scheme. Let me know if you have problems. 

Hi @jira_admin_cu - you are probably better off modifying your existing transition that requires the fields to only require them for certain types and not try to remove the requirement. Can you post a screenshot of your existing transition?

Hi Kamil, Your best bet would probably be using an add-on like Automation for Jira or ScriptRunner. Then you can send a different notification for the external mail and let the regular notifications just go to internal. When you send the email in the add-on can be based on variety of events/actions. I hope that helps!

Hi @Vinicius Ferraz - Welcome to the Atlassian Community! You can go to project settings > people and place the users in a project role. Maybe even create a new role for External or something like that. Then update your permission scheme for that project to grant Browse Project for that project role. I hope that helps!

Hi Adrian - I would start by making sure you have configured the custom field to attach it to either a project (or projects) and/or an issue type (or issue types). If that doesn't help, you probably want to submit a support ticket to Atlassian so they could remove any obstacles. 

Hi Amit - you might consider an add-on for connecting to external sources for select field values. 

Hi Arnold - Welcome to the Atlassian Community! Unfortunately, you can only choose the Project Default or Project Lead role for the default assignee to a Component. You cannot use other Project Roles.

Hi Hong - were they working before and not just stopped working? And is it for all users, no matter what? Can you post a screenshot of your notification scheme? 

Hey John, Most likely cause was because you yourself were not in the group. Jira doesn't allow you to share with groups, etc. if you are not in the group - the group just doesn't come up in the list to select from. Just add yourself to the group and then you should be able to see it and use it. I think your solution to…

Hi Kama, You can do that with the Select List (Cascading) custom field type. 

Hi Spruha - Glad you got it resolved! What was the final resolution? Can you post that here for future reference? Also, can you then click on Accept answer to close this out? Thanks!

I can't speak to the performance issue, but how are you identifying the 500 different boards in the filter for each board? I would think you would need another field besides the Project. Personally, I would prefer something in the middle - more like 50 projects or 75 projects if you can group them in anyway. 

Hi Alexandra - I would group projects by Teams that work together. 10 teams, then 10 projects, etc. Are the boards related in anyway as to the teams that work on them?

Hi @arunkj - Welcome to the Atlassian Community! Yes, they will move, too - as long as those custom fields are associated with the Issue Type.

Great!

Hi Cate - you could use the Activity Stream gadget and place it in a Dashboard. 

Sure! First, here is a link to the documentation, which I think you will find helpful. https://docs.automationforjira.com/using-issue-fields/use-smart-values.html#what-are-smart-values 1. Click on Create Rule 2. Select Issue transitioned 3. Change the To status to Done (or whatever the status is that marks your issue as…

Most of our teams use Kanban and not Scrum. Scrum provides for batching several pieces of work together, developing them in the same time period and deploying the finished products together. Kanban is continuous improvement, continuous delivery - as each card gets finished, it is deployed. So you are encouraged to limit…

Can you show me a screenshot of the Permission Scheme where it allows users to modify the Flag field?

Hi Spruha - Can you share the Notification Scheme entries for those actions?