Adrian Hülsmann - B1NARY Atlassian Partner

Great to see that Confluence is transitioning to a role-based permission model. A short (but important remark from my side): please don't forget developers, and include API access to that new role-based model, too.

Hi @Grace Lee Thank you for your comment. Precisely for this reason - separating "work in progress" content from "live and approved" content - Breeze introduces the concept of working copies. Working copies allow separating editing pages from approving and publishing updates. If you'd like to see how this works in…

Let's not mix things up, because guests can contribute to workflow-dependent content, depending on someone's understanding of "contribute". (PS: I know, you refer to the Breeze "working copies" feature, but this might confuse readers without knowing it in detail.) To clarify: guests could work on their space depending on…

Hi @Patrick Geering We further investigated your use case and think that the user guests feature of Confluence most likely fits your use case and could solve your problem. 👉 Read more about Confluence user guests here and here. Using guests, you can separate external customers from each other and organize them into…

Hi @Lindsay Kirsch and @Katarina Müller As you found out, the native Confluence page status feature has pros and cons, but also limitations, which quickly become apparent when trying to use it for robust review or approval workflows. In addition, speaking of those workflows, companies usually want more than just "page…

Hi @Patrick Geering @Kristian Klima informed me about your challenge and the potential solution to use Scroll Viewport. As you can see, we are all well-connected with each other. :) And yes, Scroll Viewport works fine with Breeze. Basically, Breeze takes care of the "doing" part (Confluence) while Scroll Viewport is for…

Regarding the settings mentioned by @Katarina Müller I would not recommend unsubscribing from all @mentions, but what you can do is unsubscribe from what is called "reminders" (see image below). All the best, Adrian

Hi @Raunak Maskay Your question is quite generic, but in terms of keeping Confluence clutter-free, you should ensure four things: * Ensure the responsibility of users for keeping content up-to-date, * Establish automated identification of outdated pages, * Keeping track of page reviews with reports, notifications, and…

Thanks for mentioning Breeze @Kristian Klima Yes, @shaily.mehta if you would like to see how an approval workflow can be configured with Breeze, you can simply schedule an appointment with me. All the best, Adrian from B1NARY (we are the developers of Breeze)

Hi @Harsh Patil What would be your use case behind updating a page automatically, and what exactly do you mean by "original page"? Is your use case for separating concerns between page editing, publishing, and reviews/approvals? In that case, you might check out Breeze. It's a full-fledged document management solution and…

Hi @Sarah SERKHANE What would be your use case behind duplicating Confluence pages and then keeping spaces in sync? Is it for separating concerns between page editing, publishing, and reviews/approvals? In that case, you might check out Breeze. It's a full-fledged document management solution and provides review and…

Hi @andrea_hermansson Besides the method mentioned by Kristian, you might look at the data export functionality of Breeze. While the main use cases of Breeze are Confluence review and approval workflows, it also provides a simple, yet powerful CSV data export feature, giving you both a high-level overview of your space…

Hi @Paula Hidalgo I think @Barbara Szczesniak is right about the difference between "Space Owner" and "Space admin" from an Atlassian perspective. It's mostly only a difference in permissions. However, the Confluence document management app Breeze also provides its own "Space Owner" feature. Here, space and page ownership…

Hi @Sabine Rommel Are you speaking of Confluence Server or Cloud? I ask because both product types are assigned to your post.

Hi @Paurnima Rajput Depending on your use case, it might be worth looking at Breeze. Besides review and approval workflows, it provides CSV data export functionality, giving you all spaces and their details. If you'd like to discuss your use case, feel free to schedule an appointment with me via the demo link in the…

Hi @Ellie P. Generally speaking, archiving unused content is always a good idea. :) Automating this task is an even better one. Confluence automation gives you some possibilities to do this, e.g., by archiving or labeling pages that haven't been updated for some time. However, for a more advanced content lifecycle, you…

Hi @Abubakar Khan This is quite a generic question, and as @Kristian Klima mentioned, "better collaboration" could mean a variety of things, such as * improving content structures, * making content more readable and accessible, * sharing content with different stakeholders, * establishing review and/or approval workflows…

Hi @anonymouse As @Kristian Klima mentioned, the Confluence content manager is a good starting point. If you are looking for something more advanced, you might consider Breeze, which seems to fit your use case perfectly. Breeze provides review and approval workflows and can automatically identify outdated pages and mark…

Hi @George Squillace You might also take a look at the data export feature of Breeze. The CSV export contains a page's owners, the last contributor, the last update event, as well as its URL, etc. You can feed this file into your own data pipeline or spreadsheet applications to easily create custom filters for specific use…

Hi @Barkha Agarwal Your use case describes an approval process that can be easily done with Breeze. Breeze introduces the concept of "working copies," which are page clones that can be modified and — after approval — merged back into the original pages. The result is that an original page stays untouched until the changes…

@Kristian KlimaThanks for mentioning it! @Asvini Selvam Yes, Breeze could be interesting for you since it provides dedicated functionality for reviewing and approving workflows. As you requested, it also offers tailored notifications and reports so responsible users always know which actions to take. You can try Breeze for…

Hi @Khaled Abdelfattah As you mentioned, the native Confluence features are rather limited for establishing a streamlined review and approval process. That is because you don't have dedicated UIs and views for all pages to review, content reports, the selection of approvers, and so on. If you are looking for a plugin that…

Hi @Frank Cortes Many companies use Breeze to manage Confluence governance and establish document control as part of certifications, e.g., ISO 27001. That is because Breeze is a full solution for both review and approval workflows—both mandatory for ISO 27001 or more regulatory environments. If you are interested, you can…

Hi @adi.bengaldotan Your use case sounds like a good fit for Breeze. It can create reports on pages that are no longer up-to-date and notify page and space owners to take action. Overall, it's a full-fledged document management solution that is easy to set up and use yet powerful for many different scenarios. If you like,…

(2) works perfectly fine with Breeze. No need to restructure your spaces or content. This is the standard case for nearly all of our customers. In terms of numbers, 63 spaces are on the lower side of our customer spectrum. To give you an idea, our biggest customer is using Breeze on nearly 1000 spaces and will soon apply…

Hi @Normann P_ Nielsen _Netic_ , As @Kristian Klima mentioned, you might check out Breeze. Its approval and review workflows are used by many of our customers for the purpose of ISO 27001, and from what I hear, it could fit your use case very well (and is, by the way, simple to use). Feel free to schedule an appointment…

Hi @Gary Spross You may also take a look at Breeze, which provides automated review workflows, that seem to fit your use case. Breeze automatically identifies outdated pages for you, creates reports, sends notifications to responsible persons, and provides dedicated review UIs for users to track the overall content quality…

Hi @jeroen_wilmes Since you mentioned your use case relates to holding owners accountable for cleaning up outdated pages, I recommend taking a look at Breeze. This Confluence plugin is tailor-made for your use case by providing both reviewing and approval workflows, including clear ownership concepts, reports, and…

Hi Graham, Which particular data are you interested in? Depending on your use case, you might want to try Breeze. It is a content management app for Confluence that is available at the Atlassian Marketplace. While its primary use cases are review and approval workflows, it also has a CSV data export that might suit your…

Hi @Adam Bennett Welcome to the community. From what I hear, your use case sounds like a perfect fit for our content management solution, Breeze. It provides review and approval workflows that ensure that pages stay up-to-date. Also, it supports CSV data exports, which gives you all your requested data in a CSV file,…