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Recommendations for a Confluence plugin to support document management?

Chante Butler

We are looking to use Confluence for document management to meet quality and compliance functions. Specifically, we want a plug-in that has a create, review and approval workflow for documents, including version control. Does anyone have any recommendations for plug-ins they have used in this manner?

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Nic Brough -Adaptavist-

I'd take a look at Comala workflows - https://marketplace.atlassian.com/apps/142/comala-workflows?hosting=server&tab=overview - your question is pretty much their main user story!

miglesias

Hello Chante,

We found Comala Workflows for Confluence to be the best solution. It is Part 11 compliant.

As far as version control, take a look into K15t's Scroll Versions for Confluence. When pages (documents) are superseded, use the page Restrictions feature in Confluence.

Hope these help.

Andy Spoone_osilt6

Hi Chante, just curious, do you manage documents as content in pages in Confluence (as described by @miglesias) or as attachments to Confluence pages? To echo @miglesias recommendation, Comala Workflows has event triggers for attachments: https://wiki.comalatech.com/display/CWL/Attachment+events.

Chante Butler

Comala seems like a good start. Thanks Nic!

Chante Butler

Very helpful Michael. Thank you!

Chante Butler

We actually do both. Are controlled documents are managed as attachments and general work instructions are managed as content in the Confluence pages. I think Comala will be our starting point. Thank you Andy!

Vadim Rutkevich_4dwnfh

Hi Chante,

please check our app Smart Attachments for Confluence. It can be used for document management in Confluence and preserves the native user experience of file managers. So you can keep your documents and files in the centralized storage and access them at once.

If you have any questions, feel free to drop an email to vrutkevich@stiltsoft.com.

Sincerely, Vadim

Matthew Joslin_AppFox_

Sounds like you'll be needing something that covers the full document lifecycle, not just approvals. Workflows for Confluence is built for that:

Drag-and-drop workflow builder with custom page statuses
Templated workflows you can quickly customize and hit the ground running with
Single or multi-stage approvals by user or team
Page restrictions, cross-space publishing, expirations, and Slack/email actions built into workflow transitions
Full audit log per page version

Free 30-day trial via the Marketplace! Comala is the other main option in this space, with a couple of different tools that come together to achieve what Workflows does. Worth trialling both side-by-side against your exact process.

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