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Can I restrict the viewing of an activity report of a page to certain users?

Caroline Busse

I created a workflow with certain states with restricted user permission. E.g. only a certain group of people can review my document.

And I can overview the certain states and from whom they were approved etc. in the activity report.

Can I restrict this activity report to certain users? E.g. that only that group who is able to review my document can see the activities concerning the reviews and the other group that can e.g. publish my document can see those activities concerning the publishing?

Unfortunately I couldn't find any info in tutorials or smth. It would be very nice if someone could help me

Accepted answers

Mike Rink

Hi Caroline,

Thanks so much for being a Comala Workflows user! I'm the Product Evangelist at Comalatech, and I hope I can help you out.

Unfortunately we don't have a way to introduce restrictions into our Activity Report. One possible workaround could be to create two separate reports, and have each live on a separate Confluence page. Then you could simply use Page Restrictions to control who sees which page/report.

There are other reporting apps available in the Marketplace that work with Workflows, but unfortunately I don't know of any that support the kind of restrictions you're looking for.

Let me know if I can offer any further assistance

All comments

Mike Rink

Hi Caroline,

Thanks so much for being a Comala Workflows user! I'm the Product Evangelist at Comalatech, and I hope I can help you out.

There are other reporting apps available in the Marketplace that work with Workflows, but unfortunately I don't know of any that support the kind of restrictions you're looking for.

Let me know if I can offer any further assistance

Caroline Busse

Hi Mike,

thank you very much for your fast response!

So in your solution I would have to implement two seperate workflows right?

Caroline Busse

Actually I do have another question.

Is there a possibilty to display the states of my workflow ("editing" etc.) in another way than on the status bar?

E.g. place it further down on my page or maybe even display it bigger?

Thanks

Mike Rink

Hi Caroline, let's tackle those one at a time

In regards to the reporting option I mentioned above, you only need the Workflow applied to one page. You would then create two child pages under it for your reports, restricting each page to the groups you need. Then you would generate the Activity Report using the "approver" parameter to filter the content in the report. There's more information here: https://wiki.comalatech.com/display/CWL/workflowreport+macro

As for displaying the pages states in a more prominent way, you could do it a few different ways. We have a few macros that allow you to display the state in other places, including a pageheader and pagefooter macro that you can put the state inside. If you want something a little more "in your face" there is also a setmessage macro, although this tends to be used as pages move through the workflow, as opposed to a constant on-page reminder.

Note that we also provide a REST API for the app, so if you have any developers on your team it's possible that they could write scripts for both of the above tasks.

If you have more questions please let me know!

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