How to keep HR confidential information in JIRA

Question

Hello, Experts!

I just started to use JIRA in the company and currently i am in charge of recruitment.

Therefore, I really need your help on how to keep the HR confidential information in JIRA.

1. Candidates personnel information

2. interview records

3. Process Result

I want to grant the access to the JIRA project and issues/stories strictly to the staff with the permission.

highly appreciated for your replies in advance :)

Anastasiia Kozaruk _SaaSJet_ · Answer

Hi, @아이린

You can use an additional add-on HRM: Employee User Profile. It allows you to assign access to specific people or a group of people to view information about employees. In addition, the add-on does not store data on third-party services, and the entire data is inside Jira under the protection of Atlassian.

Try it now for free on the Marketplace.

Davin Studer · Answer

The easiest way to manage permissions in JIRA (and pretty much any system you'll ever manage) is via groups instead of person by person. So, in your case you would simply create a project and restrict access to that project down to specific groups. Make your group names clear as to what the group grants to the user. So, the key is that you don't grant access to people you grant access to the group. That way you can quickly give and pull back access by simply placing people in groups.

Sloan N_ B_ · Answer

Hi @아이린

If you want to hide confidential information from users you should work with restrictions.

* Documentation for Confluence Server
* Documentation for Confluence Cloud

Simply click the Lock icon on top of a page, then add your HR staff (individual users or a group) and grant view and/or edit permission. Make sure that "everyone" has no permission on your restriction.

Working with Space Permissions would be a solution too, you are abe to "hide" a whole space if you only grant your staff "view" permission.

Be aware that confluence Admins are able to view everything if they want!

Cheers
Niklas