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Kanban permissions - let people only see the issues assigned to them

unknown

HI @all,

I am new to Jira and do manage 10 freelancers. I have to give them tasks in kanban boards every few days. But I need one central Kanban board where I see all things together. They should only see the tasks I assign to them while I see all tasks i created.

Is there any tutorial for absolute beginners (I am 10 minutes into Jira) that teaches me how to do it? Could you give me some advice?

Thank you very much!

Best, Sebastian

Accepted answers

Joe Pitt

You need to use security schemes. If you are assigning them the issues you can use the Assigned and project lead (if that is your role) option. The scheme can automatically be assigned during creation.

Prem Chudzinski _extensi_

@[deleted]

Do this

1. Go to issue search screen and find the filter for the project

2. Copy it and set permission for youself only

3. Go to your board (the original one) and go to board settings

4. copy the board to a new one - the private one

5. go the the settings and change the board filter ("saved filter") to the one you created in step 2

6. Once you change it you should see Shares->"No shares"

This board should be accessible to you only and any filters created there will be visible to you only.

All comments

Peter DeWitt

@[deleted], you can use quick filters and that will allow each person to see there own issues.

https://confluence.atlassian.com/agile/jira-agile-user-s-guide/configuring

unknown

Thank you very much for your fast answer!

Unfortunately somehow the link doesn't work for me can u resend the Link somehow and I will directly check it!

Best, Sebastian

Peter DeWitt

@[deleted]

https://confluence.atlassian.com/agile/jira-agile-user-s-guide/configuring-a-board/configuring-quick-filters

Here it is again. Not sure what happened before.

Prem Chudzinski _extensi_

If you want to restrict tasks visibility/access between contractors Quick Filters won't help you.

If that is not an issue (contractors can see each others tasks) you can use:

1. Quick Filters

2. The Agile Board FIlter plugin

unknown

"If you want to restrict tasks visibility/access between contractors"

-> Exactly this is what I want

How could I do it?

unknown

@Peter DeWitt

For me it seems quick filters do not 100% set security settings so that the different contractors can not(!) see in any way the tasks that are not assigned to them.

My goal is "to restrict tasks visibility/access between contractors". So Iam sure that they can only(!) see their own issues even if they try to break out

Do you have any idea regarding this? Some tutorial that maybe starts at beginning since Iam just few minutes into Jira..

Joe Pitt

unknown

I cant find "security schemes" do you mean "permission schemes" or "issue security scheme"?

What exactly you mean with 'them' in "If you are assigning them the issues"?

I created one issue security scheme but i dont see a button that lets me assign this issue security scheme to issues. Where can i select the issue's to assign the scheme to them?

unknown

@Joe Pitt In issue security scheme I don't see options for "project lead" or "Assigned"

sorry that i couldnt directly get it, I'm new to jira. Could you please add a few words?

unknown

after trying for a while I think I achieved something very similar! So your sentence have been helpful !

Gregory Van Den Ham_2hc9n5

Sorry for the late chime in here - is it possible to adjust the spelling of Kanbab to Kanban in the subject of this string?

Prem Chudzinski _extensi_

Hi @[deleted],

Have you solved your use case using permission schemes?

Or you still need help?

unknown

@Prem Chudzinski _extensi_

Partly yes. People can now only see issues they created or I assign to them. But I have made 5 quick-filters for tickets regarding 5 major clients who are 100% never allowed to know that each other exists (like "secret company name" - filter).

But now they can see all my filter-names (though they cant see the tickets). Where is the option to disable filter names for them? or at least hide filters created by me for them? I mean in this board are additionally all my private cards as well (with their quick filters)...

Best, Sebastian

Gregory Van Den Ham_2hc9n5

thank you!

Prem Chudzinski _extensi_

@[deleted]

Do this

1. Go to issue search screen and find the filter for the project

2. Copy it and set permission for youself only

3. Go to your board (the original one) and go to board settings

4. copy the board to a new one - the private one

5. go the the settings and change the board filter ("saved filter") to the one you created in step 2

6. Once you change it you should see Shares->"No shares"

This board should be accessible to you only and any filters created there will be visible to you only.

unknown

1. Go to issue search screen and find the filter for the project

--> I went to the issue search screen

--> Since I could not find "the filter for the project" in the page I created a new filter selecting one task and saved it

--> edit: now I got the idea that you probably referred to a filter selection with like all issues of the pecified board using advanced search

2. Copy it and set permission for youself only

--> On the whole page I could not find a "copy filter" button

--> but when I click on "details" beside the newly created filter I can see that permission is for myself already

3. Go to your board (the original one) and go to board settings

--> Iam in board settings now

4. copy the board to a new one - the private one

--> On the whole board-settings page I cant see a "copy board" button

--> edit: I think you meant I go to "view all boards" and copy the board there using the "..." button on right hand side

5. go the the settings and change the board filter ("saved filter") to the one you created in step 2

--> done

6. Once you change it you should see Shares->"No shares"

--> yes, exactly

WOW NICE, IT WORKS!!! thank you very much !! And by the way I learned a useful technique how to use the filters! Thank you :DDD

Prem Chudzinski _extensi_

Good to hear that

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