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Approvals by User Group

Derek Sheeman

I am looking for a way to present a list of User Groups to customers seeking approval for their various team and then to have JIRA Service Desk populate the approvers field with the members of that user group at the time of issue creation.

I cannot find a way to do this in JIRA by default.

Presenting a list of ALL users in the user cache is unacceptable (multi-user picker).

We are not interested in the Herzum plugin.

Has anyone done this with Script Runner?

Tapping user groups really feels like it should be a viable choice for Jira Service Desk approvers out of the box.

Accepted answers

Jonny Carter_3nm6du

Unfortunately, Group Pickers can't be added to the screen of a Service Desk portal, so there's no easy way to present users with a list of groups to pick from. See (and comment/vote) https://jira.atlassian.com/browse/JSDSERVER-86.

That said, as a work around, you could setup a single select list custom field that had a list of group names that you wanted to be valid as approval groups, then use ScriptRunner to populate the Approvers field on the Create transition.

Something like

import com.atlassian.jira.component.ComponentAccessor
import com.atlassian.jira.issue.ModifiedValue
import com.atlassian.jira.issue.util.DefaultIssueChangeHolder
import com.atlassian.jira.issue.util.IssueChangeHolder

def groupManager = ComponentAccessor.groupManager

def customFieldManager = ComponentAccessor.customFieldManager
def groupNameField = customFieldManager.getCustomFieldObjectByName("SelectListA")
def groupNameSelected = issue.getCustomFieldValue(groupNameField)

def group = groupManager.getGroup(groupNameSelected.toString())
def users = groupManager.getDirectUsersInGroup(group)

def approversField = customFieldManager.getCustomFieldObjectByName("Approvers")
log.debug("Approvers: ${issue.getCustomFieldValue(approversField)}")

IssueChangeHolder changeHolder = new DefaultIssueChangeHolder();
approversField.updateValue(null, issue, new ModifiedValue("", users), changeHolder);

You'd need to setup the approval workflow as normal.

Jonny Carter_3nm6du

So... Community apparently nuked my previous answer? Because this question got flagged as spam for no good reason???

Anyway, here's the script again. Create a select list with group names, then add a post function to the create transition that does this:

import com.atlassian.jira.component.ComponentAccessor
import com.atlassian.jira.issue.ModifiedValue
import com.atlassian.jira.issue.util.DefaultIssueChangeHolder
import com.atlassian.jira.issue.util.IssueChangeHolder

def groupManager = ComponentAccessor.groupManager

def customFieldManager = ComponentAccessor.customFieldManager
def groupNameField = customFieldManager.getCustomFieldObjectByName("SelectListA")
def groupNameSelected = issue.getCustomFieldValue(groupNameField)

def group = groupManager.getGroup(groupNameSelected.toString())
def users = groupManager.getDirectUsersInGroup(group)

def approversField = customFieldManager.getCustomFieldObjectByName("Approvers")
log.debug("Approvers: ${issue.getCustomFieldValue(approversField)}")

IssueChangeHolder changeHolder = new DefaultIssueChangeHolder();
approversField.updateValue(null, issue, new ModifiedValue("", users), changeHolder);

Had some help from this old answer from Mike Whitlock: https://community.atlassian.com/t5/Questions/How-to-set-add-to-a-multiple-user-picker-custom-field-using/qaq-p/283009

All comments

Jonny Carter_3nm6du

Something like

import com.atlassian.jira.component.ComponentAccessor
import com.atlassian.jira.issue.ModifiedValue
import com.atlassian.jira.issue.util.DefaultIssueChangeHolder
import com.atlassian.jira.issue.util.IssueChangeHolder

def groupManager = ComponentAccessor.groupManager

def customFieldManager = ComponentAccessor.customFieldManager
def groupNameField = customFieldManager.getCustomFieldObjectByName("SelectListA")
def groupNameSelected = issue.getCustomFieldValue(groupNameField)

def group = groupManager.getGroup(groupNameSelected.toString())
def users = groupManager.getDirectUsersInGroup(group)

def approversField = customFieldManager.getCustomFieldObjectByName("Approvers")
log.debug("Approvers: ${issue.getCustomFieldValue(approversField)}")

IssueChangeHolder changeHolder = new DefaultIssueChangeHolder();
approversField.updateValue(null, issue, new ModifiedValue("", users), changeHolder);

You'd need to setup the approval workflow as normal.

Jonny Carter_3nm6du

You can keep your select list in sync with your groups via a script like this one running as a listener or a service:

import com.atlassian.jira.component.ComponentAccessor
import com.atlassian.jira.issue.context.GlobalIssueContext

def customFieldManager = ComponentAccessor.customFieldManager
def groupNameField = customFieldManager.getCustomFieldObjectByName("Approval Group Name")
def optionsManager = ComponentAccessor.optionsManager
def groupManager = ComponentAccessor.groupManager
groupManager.getAllGroups().eachWithIndex{ group, int index ->
    def config = groupNameField.getRelevantConfig(GlobalIssueContext.getInstance())
    if (!optionsManager.getOptions(config)*.value.contains(group.name)) {
        optionsManager.createOption(config, null, index, group.name)
    }
}

Derek Sheeman

The select list is exactly what I was planning on doing. We have too many groups to realistically update the select list. Jira Admins will have to do it as teams on-board.

Thank you very much for your insight and assistance!

Jonny Carter_3nm6du

So... Community apparently nuked my previous answer? Because this question got flagged as spam for no good reason???

Anyway, here's the script again. Create a select list with group names, then add a post function to the create transition that does this:

import com.atlassian.jira.component.ComponentAccessor
import com.atlassian.jira.issue.ModifiedValue
import com.atlassian.jira.issue.util.DefaultIssueChangeHolder
import com.atlassian.jira.issue.util.IssueChangeHolder

def groupManager = ComponentAccessor.groupManager

def customFieldManager = ComponentAccessor.customFieldManager
def groupNameField = customFieldManager.getCustomFieldObjectByName("SelectListA")
def groupNameSelected = issue.getCustomFieldValue(groupNameField)

def group = groupManager.getGroup(groupNameSelected.toString())
def users = groupManager.getDirectUsersInGroup(group)

def approversField = customFieldManager.getCustomFieldObjectByName("Approvers")
log.debug("Approvers: ${issue.getCustomFieldValue(approversField)}")

IssueChangeHolder changeHolder = new DefaultIssueChangeHolder();
approversField.updateValue(null, issue, new ModifiedValue("", users), changeHolder);

Had some help from this old answer from Mike Whitlock: https://community.atlassian.com/t5/Questions/How-to-set-add-to-a-multiple-user-picker-custom-field-using/qaq-p/283009

Derek Sheeman

I'm not sure why it got removed. It certainly resolved my problem. So I'll say it again, thanks!

Derek Sheeman

I am running the following as a custom script post function on the create transition. Team Approvers is a select list where I have placed the specific user groups that are allowed to be approvers. It is pretty much the same as above, but we will only be manually updating the select list. Works like a charm and solvs a major problem for us.

import com.atlassian.jira.component.ComponentAccessor

def groupManager = ComponentAccessor.groupManager

def customFieldManager = ComponentAccessor.customFieldManager
def groupNameField = customFieldManager.getCustomFieldObjectByName("Team Approvers")
def groupNameSelected = issue.getCustomFieldValue(groupNameField)

def group = groupManager.getGroup(groupNameSelected.toString())
def users = groupManager.getDirectUsersInGroup(group)

def approversField = customFieldManager.getCustomFieldObjectByName("Approvers")
issue.setCustomFieldValue(approversField, users)

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