Correct way to structure groups of deliverables

James Rowley

Hi - i've used JIRA for issue tracking, but we're now moving over to using it to run workflow & help with visibility. I want to make sure i get the structure right in a large project. Let me explain.

We operate week to week. Within each week we can have a series of campaigns. Within each campaign we have a set of deliverables which are effectively resizes of the same thing. I know you can't do sub projects, but I want to set a structure up that allows us to group the resizes (different files per resize - all kept in Stash) within a campaign and group those campaigns within a week of the year:

i.e.

CLIENT >

.............. >WEEK1

....................>CAMPAIGN1

.......................DELIVERABLE1 (200px x 200px)

.......................DELIVERABLE2 (300px x 500px)

[need to report issues across one or multiple deliverables within a campaign]

....................>CAMPAIGN2

.................>WEEK2

etc

Now we may get issues which affect all the deliverables within a campaign, so our QA may need to assign an issue or a change to a specific deliverable, or all deliverables within a campaign.

We are running around 20 campaigns per week & I don't want to end up with an unwieldy structure.

I wanted to setup each week as a project, then nest campaigns within each week & then use COMPONENTS to define each different deliverable but I'm struggling to find a way to find a neat way to nest a bunch of campaigns within a week (subprojects within a project), so they are seperated out well.

Each campaign has it's own workflow and delivery timeline so I can't just throw everything together

Creating seperate projects for every single campaign will soon become unmanageable.

Help!

Thx !

Dave Theodore [Coyote Creek Consulting]

It sounds like you could use Jira Agile for this. You'd need to enable parallel sprints, but I think you could make it work if you did 1 week sprints. It's meant to work best when used in an actual Agile environement, but I've done this type of thing with non-Agile teams and it's worked out pretty well.